– PURCHASE HEAD

Department: Purchase

Designation: Purchase Head

Industry: Steel Rolling Mill / Steel Manufacturing

Reporting To: Plant Head / Management

Location: Plant

1. Job Purpose

To lead and manage the complete purchase function of the steel rolling mill, ensuring timely procurement of materials, competitive pricing, quality, proper vendor management, cost control, and uninterrupted plant operations.
1. Key ResponsibilitiesA. Purchase & Procurement

- Handle complete purchase activities for the plant.
- Procure maintenance spares, electrical items, mechanical items, consumables, tools, safety items, lubricants, office/admin materials and other non-production requirements.
- Collect and verify purchase requisitions from departments.
- Obtain quotations from approved and reliable suppliers.
- Compare prices, quality, delivery time and payment terms.
- Negotiate with suppliers for the best price and commercial terms.
- Prepare and process Purchase Orders after required approvals.
- Ensure timely delivery of materials as per plant requirements.
- Coordinate with Store, Maintenance, Electrical, Furnace, Rolling Mill, Quality, Accounts and other departments.

B. Vendor Management
- Develop and maintain a reliable vendor base.
- Identify recent suppliers and evaluate their capability.
- Conduct vendor comparison and performance evaluation.
- Maintain approved vendor records.
- Negotiate credit period, rates, transportation and other commercial terms.
- Resolve issues related to delayed delivery, quality and shortage.

C. Cost Control
- Control purchase costs through effective negotiation and vendor comparison.
- Monitor market rates for important materials and consumables.
- Identify cost-saving opportunities.
- Avoid unnecessary or duplicate purchases.
- Ensure purchases are made within approved budgets.

D.



Inventory & Store Coordination
- Coordinate with Store Department to monitor stock levels.
- Ensure critical spare parts and essential consumables are available.
- Avoid overstocking and unnecessary inventory.
- Monitor minimum/maximum stock levels for important items.
- Follow up on pending purchase orders and shortages.

E. Documentation & Records
- Ensure proper documentation of:
- Purchase Requisition (PR)
- Request for Quotation (RFQ)
- Comparative Statement
- Purchase Order (PO)
- Supplier quotations
- Vendor evaluation
- Delivery records
- Material inspection/rejection records
- Purchase bills/invoices
- Maintain proper purchase records as required for ISO 9001:2015.

F. Coordination with Accounts
- Coordinate with Accounts for invoice verification and payment processing.
- Verify PO, material receipt and invoice details.
- Resolve discrepancies between supplier invoices, PO and received quantities.

G. Quality & Compliance
- Ensure purchased materials meet required specifications.
- Coordinate with Quality/Technical departments for material specifications where required.
- Ensure purchases are made only from approved/reliable suppliers.
- Follow company purchase procedures and approval matrix.
- Support ISO 9001:2015 audits and maintain required purchase records.

1. Key Performance Indicators (KPI)

- Purchase cost savings achieved.
- On-time delivery percentage.
- Vendor performance.




- Number of delayed purchase orders.
- Purchase price variance.
- Availability of critical materials.
- Reduction in emergency purchases.
- Supplier quality/rejection rate.
- Purchase documentation accuracy.
- Compliance with approved purchase procedures.

1. Authority

- Negotiate prices and commercial terms with suppliers within approved limits.
- Recommend current vendors for approval.
- Recommend rejection/change of poor-performing vendors.
- Coordinate purchase priorities based on plant requirements.
- Escalate critical shortages and delayed deliveries to management.

1. Required Qualification

- Graduate in any relevant discipline.
- Diploma/Degree in Mechanical Engineering, Supply Chain, Commerce or related field preferred.
- Knowledge of procurement and vendor management.
- Good knowledge of MS Excel and ERP/Purchase software.

1. Experience

Preferred: 5–10 years of experience in purchase/procurement, preferably in a steel plant, rolling mill, manufacturing or heavy engineering industry.

1. Required Skills

- Strong negotiation skills
- Vendor management
- Cost control
- Market knowledge
- Purchase planning
- Communication skills
- MS Excel/ERP knowledge
- Analytical and decision-making skills
- Team management
- Knowledge of industrial spare parts and consumables

1. Major Responsibilities Summary

The Purchase Head is responsible for ensuring the right material, right quality, right quantity, right price and right time, while maintaining proper documentation, vendor control and cost efficiency for uninterrupted plant operations. Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Purchase Head (Bhogpur)
🏢 Kj international steel
📍 Bhogpur