Job Purpose The Purchase Executive will be responsible for managing day-to-day procurement activities for the Promoter’s kitchen, ensuring timely availability of high-quality food, beverage, kitchen, housekeeping and other operational supplies. The role requires strong vendor coordination, cost awareness, quality control and adherence to professional procurement standards.

Key Responsibilities

- Manage daily purchasing requirements for the kitchen and related household operations based on approved requisitions.

- Source and procure food ingredients, fresh produce, grocery items, beverages, kitchen supplies and other required materials.

- Coordinate with approved vendors and suppliers to obtain competitive quotations, negotiate prices and ensure timely delivery.

- Maintain strong relationships with reliable vendors while continuously identifying suitable new suppliers.

- Check product quality, quantity, specifications, freshness and packaging at the time of procurement/delivery.

- Ensure all purchases are made as per approved specifications, budgets and authorization procedures.

- Coordinate closely with the Executive Chef, kitchen team, housekeeping and other departments to understand requirements and priorities.

- Monitor market prices and availability of key products to support cost-effective purchasing decisions.

- Maintain accurate purchase orders, quotations, invoices, delivery records and vendor documentation.

- Follow up on pending orders, back orders, replacements, shortages and quality-related issues with vendors.

- Support inventory control by coordinating purchase quantities and avoiding unnecessary overstocking or wastage.

- Ensure timely procurement of special,



premium or customized ingredients and supplies as required for the UHNW client.

- Verify invoices against purchase orders and delivery records before submission for processing.

- Maintain confidentiality and discretion regarding client preferences, requirements and household operations.

- Ensure compliance with company procurement policies, hygiene standards and applicable statutory requirements.

Key Skills & Competencies

- Solid knowledge of hotel purchase and procurement processes.

- Good understanding of food, grocery, fresh produce and kitchen-related products.

- Vendor management, negotiation and price comparison skills.

- Strong communication and interpersonal skills.

- Good numerical, documentation and record-keeping abilities.

- Attention to detail with a strong focus on quality and service standards.

- Ability to prioritize urgent and last-minute requirements in a high-expectation environment.

- Professional conduct, integrity, confidentiality and discretion.

- Good working knowledge of MS Office and basic procurement/inventory systems.

Eligibility Criteria

- Any Graduate from a recognized institution.

- Prior work experience in the Purchase/Procurement department of a reputed hotel is preferred.

- Candidates with experience handling premium-quality products, luxury hotels or high-value private clients will be preferred.

- Strong local vendor network in Ahmedabad/Gujarat will be an added advantage.

Personal Attributes

- Well-groomed and professionally presentable.

- Responsible, dependable and service-oriented.

- Proactive and solution-focused.

- Flexible to manage urgent procurement requirements and operational priorities.

- High level of discretion while working in a UHNW client environment.

📌 Purchase Executive (Ahmedabad)
🏢 Sodexo Facility Management India Private
📍 Ahmedabad