Purchase Executive

Job Title: Purchase Executive

Department: Purchase / Procurement

Experience: 2–5 Years

Location: Tamil Nadu

Employment Type: Full-Time

Job Summary

We are looking for a responsible, analytical, and detail-oriented Purchase Executive to manage procurement activities for raw materials, packaging materials, ingredients, consumables, and other manufacturing requirements.

The candidate should have hands-on experience with ERP/procurement software, strong vendor-management and negotiation skills, and preferably experience in FMCG, personal care, hygiene, cosmetics, pharmaceutical, or other manufacturing industries.

Key ResponsibilitiesProcurement & Purchase

- Identify, evaluate, and develop reliable suppliers for raw materials, ingredients, packaging materials, consumables, and other requirements.
- Source materials based on approved purchase requisitions and production requirements.
- Obtain and compare supplier quotations and prepare comparative statements.
- Negotiate pricing, payment terms, MOQ, lead time, quality specifications, and delivery schedules.
- Create and process Purchase Orders (POs) through the ERP/procurement system.
- Monitor open POs and follow up with suppliers to ensure timely delivery.
- Coordinate with Production, Stores, Quality, R&D;, Finance, and Management teams to ensure uninterrupted material availability.
- Develop alternate sources for critical raw materials and packaging materials.

Vendor Management
- Identify and evaluate new vendors based on quality, price, capacity, certifications, and delivery performance.
- Maintain an updated supplier database.
- Monitor supplier performance and conduct regular vendor reviews.
- Coordinate with the Quality team for vendor qualification and material-quality issues.
- Resolve supplier-related issues involving delays, shortages, quality deviations, and documentation.

Cost & Inventory Control
- Monitor market prices and identify cost-reduction opportunities.
- Maintain purchase price comparisons and historical pricing records.
- Negotiate bulk purchase rates and annual/long-term supply agreements where applicable.
- Coordinate with Stores and Production teams to maintain optimum inventory levels.
- Monitor minimum stock,



reorder levels, lead times, and critical materials.
- Avoid production interruptions caused by procurement delays or stock-outs.

Procurement Software & Technical Skills

Mandatory:

- Hands-on experience with an ERP Procurement/Purchase module.
- Experience in Purchase Requisition (PR), RFQ, Purchase Order (PO), Goods Receipt Note (GRN/MRN), vendor master, invoice matching, and purchase reporting.
- Strong MS Excel skills for quotation comparison, price analysis, vendor evaluation, inventory tracking, and procurement reports.

Industry-Relevant ERP/Procurement Software – Preferred:

- SAP S/4HANA / SAP MM – Procurement, Inventory Management, Vendor Management, PR, PO, GRN, and invoice processes.
- Microsoft Dynamics 365 Supply Chain Management – Procurement, sourcing, inventory, and supplier management.
- Oracle NetSuite / Oracle Procurement – Purchasing, supplier management, inventory, and procurement reporting.
- Zoho Inventory / Zoho Books – Purchase Orders, vendor management, inventory, and purchase transactions.
- TallyPrime – Purchase Orders, purchase invoices, inventory, and supplier transactions.
- ERPNext – Buying, supplier management, purchase orders, receipts, and inventory.
- Experience with industry-specific ERP/MRP systems used in FMCG, personal care, cosmetics, hygiene, or manufacturing will be an added advantage.

Additional Advantage:

- Advanced Excel: XLOOKUP/VLOOKUP, Pivot Tables, SUMIFS, data validation, dashboards, and purchase-price analysis.
- Power BI for procurement dashboards and supplier/purchase analytics.
- Familiarity with e-procurement, vendor portals, and digital RFQ systems.

Note: Candidates do not need experience in all the above software. Hands-on experience with any one major ERP/procurement platform,



combined with strong Excel skills and practical purchase experience, is preferred.Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
- 2–5 years of experience in Purchase/Procurement, preferably in manufacturing, FMCG, personal care, hygiene, cosmetics, or related industries.
- Experience in procuring raw materials, ingredients, packaging materials, and manufacturing consumables is preferred.
- Robust vendor sourcing, negotiation, and supplier-management skills.
- Good knowledge of ERP-based procurement processes.
- Strong analytical, communication, coordination, and follow-up skills.

Preferred Candidate Profile
- Strong commercial and negotiation abilities.
- Good understanding of manufacturing procurement and supply-chain processes.
- Familiarity with raw-material and packaging-material markets.
- Quality-conscious and cost-focused.
- Strong attention to detail and documentation.
- Proactive in identifying alternate suppliers and cost-saving opportunities.
- Ability to coordinate effectively with multiple departments.
- Good communication skills in Tamil and English.
- Willingness to travel for vendor visits, supplier audits, and market research when required.

Key Performance Indicators (KPIs)
- Purchase Cost Savings (%)
- Purchase Price Variance
- On-Time Material Delivery (%)
- Procurement Cycle Time
- Vendor Performance
- Material Stock-Out Rate
- New Vendor Development
- Purchase Requirement Fulfilment
- Purchase Order Accuracy
- Supplier Issue Resolution Time
- Inventory Optimization
- Procurement Documentation Accuracy

What We Offer
- Opportunity to work with an award-winning hygiene and personal-care products manufacturer.
- Exposure to innovative, plant-based, and sustainable products.
- Supportive and performance-focused work culture.
- Opportunities for professional growth and continuous learning.
- Collaborative environment with opportunities to contribute to procurement efficiency and business growth.

Contact HR @ (phone hidden) Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Provident Fund

Work Location: In person

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