Job title: Procurement / PR-PO Support Resource - Software Asset Management

Experience: 5-8 Years

Role: Procurement / PR-PO Support Resource

Environment: Enterprise Software Asset Management (SAM)

Primary Responsibilities: Quote coordination, PR/PO tracking, procurement data validation, handover to sourcing/procurement.

About the Role

We are looking for an experienced Procurement / PR-PO Support Resource to support software procurement operations and ensure alignment between purchasing, contracts, software entitlements, renewals, and SAM records.

The ideal candidate should have hands-on experience in software/IT procurement, PR/PO processing, vendor coordination, contract and renewal tracking , along with working knowledge of software licensing and entitlement management.

Key Responsibilities

- Support software procurement activities from initial request -> Purchase Requisition (PR) -> Purchase Order (PO) -> fulfilment -> entitlement recording .
- Validate software purchase requests for completeness, approvals, quantities, licensing requirements, and commercial information.
- Create, track, follow up, and support closure of PRs and POs .
- Coordinate with Procurement, Finance, business requestors, software owners, vendors, and approvers .
- Ensure software purchases are correctly mapped to contracts, license entitlements, business owners, cost centers, and SAM records.
- Capture and maintain software purchasing and entitlement information within the SAM platform.
- Reconcile and validate POs, invoices, contracts, and license/entitlement information .
- Track software subscriptions, maintenance agreements, support contracts,



and renewal dates.
- Maintain a consolidated software renewal calendar and initiate renewal activities within agreed timelines.
- Validate software demand against existing license availability before initiating new purchases.
- Support reuse and reallocation of available software licenses wherever applicable.
- Identify duplicate, unnecessary, or non-standard software purchases.
- Support license reclamation and repurposing activities to reduce unnecessary procurement.
- Maintain software vendor, purchase history, pricing, quantity, contract, and entitlement records.
- Support true-up, true-down, renewal, and contract negotiation activities with required license and consumption information.
- Monitor procurement-related exceptions, pending transactions, and ageing PR/PO items.
- Produce reports covering pending PRs/POs, upcoming renewals, procurement lead times, purchase volumes, and exceptions .
- Maintain audit-ready documentation for software purchases, licenses, invoices, contracts, and approvals.
- Follow organizational procurement, financial, approval, segregation-of-duties, and compliance requirements.

Technical Must-Haves

1. Hands-on experience in Software Procurement / IT Procurement .
2.



Strong knowledge of the PR/PO lifecycle and transaction processing .
3. Experience with SAP, Oracle, Ariba, Coupa, ServiceNow, or equivalent ERP/procurement platforms .
4. Working knowledge of software licensing and entitlement management .
5. Experience validating and reconciling POs, invoices, contracts, and software entitlement records .

Functional / Operational Must-Haves

1. Experience managing software purchases from request through PR, PO, fulfilment, and entitlement recording .
2. Strong coordination with Procurement, Finance, vendors, requestors, software owners, and approvers .
3. Experience managing software contracts, subscriptions, maintenance, and renewal tracking .
4. Ability to validate existing license availability before initiating new procurement and support license reuse/reallocation.
5. Strong experience maintaining audit-ready procurement records, trackers, ageing reports, and exception reports .

Preferred Profile

- 5-8 years of experience in software procurement, IT procurement, asset management, finance operations, or PR/PO administration.
- Strong understanding of PR/PO processing, invoices, contracts, renewals, and vendor management .
- Experience working with ERP/procurement platforms such as SAP, Oracle, Ariba, Coupa, or ServiceNow.
- Basic understanding of Software Asset Management (SAM), software licensing, and entitlement management .
- Strong tracking, reconciliation, reporting, and stakeholder coordination skills.
- Good attention to commercial and contractual details.
- Experience working within a large enterprise workplace is preferred.

📌 Procurement Specialist (Bengaluru)
🏢 TRUGlobal
📍 Bengaluru