Key Responsibilities:

1. Procurement &

- Purchase Order Management

- Review material requirements based on customer demand, forecast, stock levels, and open orders.
- Prepare and process Purchase Orders (POs) based on approved requirements.
- Ensure correct part numbers, specifications, quantities, prices, delivery dates, and commercial terms are included in POs.
- Monitor open POs and ensure timely order confirmations from suppliers.
- Follow up with suppliers for delivery schedules and revised ETD/ETA.
- Coordinate with internal teams for PO approvals and order processing.

2.

Fastener Product

Knowledge

- Develop good knowledge of fasteners such as:
- All Type of Bolts / Screws / Nuts / Washers / Studs / Rivets /Cable Tie / Threaded rods.
- Special / custom fasteners
- Understand material grades, dimensions, thread specifications, coatings, finishes, and applicable standards such as DIN, ISO, ASTM, ANSI, and JIS.
- Review technical requirements and coordinate with suppliers for product specifications and drawings when required.

3.

Supplier

Management

- Identify and evaluate suitable suppliers for fasteners and related components.
- Obtain quotations and compare prices, lead times, MOQ, payment terms, and other commercial conditions.
- Negotiate pricing and delivery terms with suppliers.
- Maintain updated supplier details and supplier performance records.
- Develop alternative suppliers to reduce supply risks and improve competitiveness.
- Follow up with suppliers regarding delayed orders, shortages, and quality issues.

4. Cost &

- Commercial Management

- Conduct quotation comparison and cost analysis.
- Negotiate competitive pricing based on market conditions, volume, and customer requirements.




- Monitor price changes and communicate significant cost increases to the relevant stakeholders.
- Support cost-saving and cost-reduction initiatives.
- Ensure PO prices are aligned with approved quotations and commercial agreements.

5. Delivery &

- Supply Planning

- Track supplier commitments against required delivery dates.
- Monitor ETD/ETA and provide regular status updates to internal teams.
- Escalate delayed or critical orders to suppliers and management.
- Coordinate urgent requirements and expedite shipments where necessary.
- Ensure sufficient material availability based on customer demand and forecast.

6. Quality &

- Compliance

- Coordinate with Quality teams and suppliers for quality-related issues.
- Ensure suppliers provide required inspection reports, certificates, material certificates, and other documentation where applicable.
- Support supplier corrective actions for rejected or non-conforming materials.
- Ensure purchased fasteners meet customer specifications and applicable standards.

7. Inventory &

- Demand Management

- Review stock levels, open orders, customer demand, and forecasts.
- Avoid excess inventory and shortages through effective procurement planning.
- Coordinate with Warehouse and Sales teams regarding stock availability.
- Monitor slow-moving, excess, and obsolete inventory where applicable.

8. Reporting &

- Documentation

- Maintain accurate procurement records, supplier information, quotations, POs,



order confirmations, and delivery status.
- Prepare regular procurement and supplier status reports.
- Maintain open PO and supplier follow-up trackers.
- Update ERP/system records accurately and on time.
- Provide procurement status updates to management and internal stakeholders.

Key Performance Indicators (KPIs)

- On-time delivery performance
- Purchase cost savings
- Supplier response time
- PO processing accuracy
- Supplier quality performance
- Reduction in overdue POs
- Inventory availability
- Lead-time improvement
- Supplier development and alternate sourcing
- Procurement process compliance.

Required Skills

- Solid knowledge of procurement and purchasing processes.
- Good understanding of industrial fasteners.
- Supplier negotiation and relationship-management skills.
- Strong analytical and problem-solving skills.
- Good communication and follow-up skills.
- Ability to manage multiple suppliers and priorities.
- Good knowledge of MS Excel and ERP systems.
- Strong attention to detail and documentation skills.

Preferred Experience

- 2–6 years of experience in Procurement / Purchasing / Supply Chain.
- Experience in fasteners, automotive components, engineering products, industrial products, or MRO is preferred.
- Experience working with domestic and/or international suppliers will be an advantage.
- Experience with ERP systems such as SAP &
- D365.

Educational Qualification

- Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related field.
- Diploma/degree in Mechanical Engineering will be an advantage for technical fastener procurement roles.
- Languages required English &
- Hindi.

📌 Procurement Executive (Chennai)
🏢 TR, part of the Trifast plc group
📍 Chennai