Procurement & logistics

Roles & Responsibilities Procurement & Purchase Management

- Lead and oversee the end-to-end procurement process, from Purchase Requisition (PR) creation through Purchase Order (PO) closure.
- Ensure timely conversion of PRs into POs in accordance with defined timelines, procurement policies, and business requirements.
- Review and maintain Purchase Quotation Comparisons (QCS) and lead negotiations with selected vendors on pricing, commercial terms, delivery schedules, and contractual conditions.
- Monitor all open PRs and POs, ensuring timely closure, cancellation, or corrective action wherever required.
- Maintain accurate and up-to-date procurement records, purchase data, and documentation within ERP systems such as Tally, SAP, or Oracle.
- Ensure procurement activities support business continuity, operational requirements, and cost-effective sourcing.

Strategic Sourcing & Vendor Management
- Develop, evaluate, and maintain a reliable vendor network for domestic and international procurement.
- Identify and onboard alternate and qualified vendors to ensure supply continuity and optimize procurement costs.
- Lead vendor negotiations, contract discussions, and commercial evaluations with suppliers and logistics partners.
- Establish and maintain strong supplier relationships while monitoring vendor performance, service levels, quality, and delivery commitments.
- Identify opportunities for cost savings, strategic sourcing, and spend optimization across procurement categories.

Supply Chain & Stakeholder Coordination
- Coordinate closely with Warehouse, Manufacturing, PPMC, Finance, and other internal stakeholders to ensure uninterrupted material availability.
- Liaise with external stakeholders including suppliers, logistics providers, transporters, hospitals, receivers, and customs authorities, wherever applicable.
- Ensure timely delivery of materials and proactively resolve delays, shortages, quality issues, and supply disruptions.
- Coordinate the timely return and replacement of rejected, damaged, or non-conforming materials.
- Work closely with Warehouse teams to support effective inventory control and stock management.
- Verify the quantity, quality, condition, and expiry dates of received materials, wherever applicable.
- Ensure appropriate temperature monitoring and handling of temperature-sensitive materials in accordance with applicable requirements.

International Procurement & Logistics
- Manage and coordinate domestic as well as international procurement activities.
- Support import/export processes, including coordination with suppliers, logistics partners, customs, and other relevant stakeholders.
- Ensure procurement and logistics documentation is complete,



accurate, and compliant with applicable regulations.
- Monitor international shipments and proactively address potential delays or supply chain disruptions.

Budgeting, MIS & Reporting
- Monitor open PRs, purchase commitments, and procurement spend to support budgeting and financial planning.
- Provide accurate and timely procurement data, analytics, and reports to senior management and the HOD.
- Prepare and submit weekly and monthly MIS reports covering procurement performance, open orders, spend, vendor performance, and delivery status.
- Analyze procurement data to identify trends, cost-saving opportunities, risks, and areas for improvement.
- Support annual budgeting, spend analysis, forecasting, and cost-control initiatives.

Compliance & Quality
- Ensure procurement activities comply with company policies, applicable regulatory requirements, quality standards, and internal controls.
- Maintain appropriate procurement documentation and records to support audits and regulatory inspections.
- Ensure adherence to relevant GMP/GDP and quality requirements applicable to pharmaceutical, biotechnology, and healthcare environments.
- Promote robust procurement practices that ensure quality, traceability, compliance, and supply continuity.

Leadership & Process Improvement
- Lead and mentor procurement team members, driving accountability, capability development, and individual performance.
- Establish efficient procurement processes, workflows, and controls to improve operational effectiveness.
- Identify opportunities for automation, process standardization, and digitalization of procurement activities.
- Drive continuous improvement initiatives focused on cost, quality, delivery, compliance, and operational efficiency.
- Support management in strategic procurement decisions and contribute to long-term supply chain planning.

Key Performance Indicators (KPIs)
- On-time delivery of products and materials.
- Achievement of procurement cost savings and cost optimization targets.
- Procurement spend managed within approved budgets.
- Vendor performance, quality, and service-level adherence.
- Compliance with applicable procurement, quality, and regulatory requirements.
- Effective temperature monitoring and timeline management for sensitive materials.
- Timely closure of PRs, POs,



and procurement-related issues.
- Supply continuity and reduction of procurement-related disruptions.
- Continuous improvement in procurement processes and operational efficiency.
- Effective collaboration with internal and external stakeholders.

Qualifications & Experience
- Master s or Bachelor s degree in Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
- 8-10 years of relevant experience in procurement, sourcing, and supply chain management.
- Mandatory experience in the Pharmaceutical, Biotechnology, or Healthcare industry, preferably within a regulated environment.
- Strong working knowledge of ERP systems such as Tally, SAP, Oracle, or equivalent platforms for procurement planning and inventory management.
- Proven experience in vendor management, strategic sourcing, contract negotiation, and supplier development.
- Hands-on experience in both domestic and international procurement, including import/export processes.
- Strong understanding of regulatory compliance, quality standards, and procurement documentation, with knowledge of GMP/GDP preferred.
- Experience in budget planning, spend analysis, cost optimization, and procurement forecasting.
- Certification in Supply Chain or Procurement, such as APICS or CIPS, will be an added advantage.
- Strong proficiency in MS Excel, data analysis, reporting, and procurement analytics.

Desired Qualities
- Robust leadership capabilities with the ability to mentor, motivate, and drive team performance.
- Excellent analytical and problem-solving skills.
- Strong strategic thinking and commercial acumen.
- Ability to work independently while effectively collaborating with cross-functional teams.
- Ability to work under pressure and manage multiple priorities within strict timelines.
- Proactive approach with a strong willingness to learn and adapt.
- High level of attention to detail and commitment to process accuracy.
- Strong proficiency in Microsoft Office Suite and ERP systems.
- Excellent communication, negotiation, and interpersonal skills.
- Strong stakeholder management capabilities across internal teams, vendors, and external partners.
- Ability to analyze data, prepare presentations, and provide insights that support business decision-making.
- Strong ownership, accountability, and execution-oriented mindset.
- Ability to drive continuous improvement and operational excellence.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager (Navi Mumbai)
🏢 ImmunoACT
📍 Navi Mumbai