Role & responsibilities

Vendor management

- Identify service requirements, finalise vendors, and negotiate on price, payments, quality, etc.

- Maintain a list of permanent vendors and, if required, find an AMC of few services.

Travel Desk:

- Get the requirement of travel from respective Teams/Leads/Directors

- Find out the feasible mode of travel.

- Book the travel and accommodations as per the budget.

- Need to process national and international travel, Visa, insurance, etc. -Prepare and reimburse the travel expenses of all the teams.

Administration:

- Manage day-to-day office work.

- Maintain employees' attendance and leave cards, medical insurance, and share the data to Head office/Payroll Team.

- Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, Stationary and etc.

- Manage the housekeeping team, runner boy, Drivers

- Manage director meetings and schedules -Arrange meetings and make sure about the attendances

- Implementing and explaining HR policies and ensuring people are adhere to them.

- Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles.

- Manage upkeep of Office Infrastructure.

- Ensure smooth operations of the Branch.

People Engagement

- Planning parties for employees

- Celebrating festivals, birthdays, and successes

- Arranging internal parties for employees and external parties with clients.

- Look after New employees on boarding and exit employees' exit formalities.

Accounts & Finance:





- Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills

- Getting invoices on time, make sure of the accurate details on invoices

- Prepare monthly budgets for the location and share it to Finance and accounts teams.

Others:

- Coordinate with other location managers

- Coordinate with the Head office team for required activities

- Maintain good relation with employees and clients

- Helping in recruitment to HR Manager, Operation Teams, Arrange or schedule interviews

- Greeting clients and make arrangements for clients

Note: Roles and Responsibilities may Vary/Increase/Decrease as pre the organisation's requirements.

Desired Profile:

- 2-4 years of post-qualification experience.

- Language proficiency: Kannada, Hindi, English.

- MBA in HR/Finance/Operations preferred.

- Proficient in Administration skills and people management skills.

- Well-organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals.

- Extensive knowledge of Labour laws, Industrial Laws, and regulations.

Excellent Negotiation

Skills are Mandatory.

- Self-driven and resourceful.

- Excellent written and spoken English.

- Able to work under pressure and meet deadlines.

- Work closely with the Central team, such as Finance, IT, HR, Legal, Operations, and Management at Think Design.

- Candidate should have a pleasant personality and should be positive with words.

📌 Location Manager (Bengaluru)
🏢 Think Design Collaborative
📍 Bengaluru