Junior Accountant

Company: Supercold Refrigeration Systems Pvt. Ltd.

Department: Accounts & Finance

Designation: Junior Accountant

Reporting To: Senior Accountant / Accounts Manager / Management

Location: Thiruvananthapuram, Kerala

Employment Type: Full-time

Job Summary

We are looking for a Junior Accountant to join our Accounts & Finance team. The candidate will be responsible for the day-to-day accounting functions of the company, including sales billing, e-invoicing, purchase accounting, GST, TDS, PF, ESI, payroll, banking, reconciliations and statutory documentation.

As part of a lean Accounts team, the candidate should be hands-on, organised, accurate and capable of taking ownership of routine accounting and compliance activities with minimum supervision.

Key Responsibilities1. Day-to-Day Accounting

- Record day-to-day sales, purchases, receipts, payments and journal entries in the accounting system.
- Maintain customer and supplier ledgers.
- Maintain accounts receivable and accounts payable records.
- Reconcile customer and supplier accounts.
- Perform regular bank reconciliations.
- Verify accounting entries and supporting documents.
- Assist with monthly and annual closing of books of accounts.
- Maintain proper physical and digital records of accounting documents.

1. Sales Billing & E-Invoicing

- Prepare sales invoices, credit notes and debit notes based on approved purchase orders and sales documents.
- Verify customer details, GSTIN, billing/shipping addresses, HSN/SAC codes, GST rates and other invoice particulars.
- Generate and process e-invoices and IRNs through the applicable government portal/system.
- Generate and maintain e-way bills, wherever applicable.
- Ensure that invoices are correctly recorded in the accounting system.
- Coordinate with Sales, Stores and Dispatch teams for timely and accurate invoicing.
- Resolve billing discrepancies and assist with invoice amendments/cancellations as required.
- Maintain proper records of invoices, e-invoices and related documentation.

1. GST Compliance

- Assist in preparation and filing of applicable GST returns, including GSTR-1 and GSTR-3B.
- Reconcile sales and purchase data with GST portal records.
- Reconcile Input Tax Credit with GSTR-2B.
- Verify GST classification, rates and HSN/SAC codes.
- Monitor and reconcile e-invoice data with books of accounts and GST returns.
- Assist with GST-related reconciliations and identify mismatches.
- Maintain GST registers and supporting documentation.




- Coordinate with the Chartered Accountant / tax consultant regarding GST compliance.
- Assist in responding to GST queries, notices and other routine compliance requirements.

1. Purchase Accounting & Vendor Accounts

- Verify purchase invoices against purchase orders and supporting documents.
- Check GSTIN, HSN/SAC, GST rate, taxable value and other invoice particulars.
- Record purchase invoices and related expenses accurately.
- Reconcile vendor accounts and outstanding balances.
- Verify Input Tax Credit eligibility and assist with GSTR-2B reconciliation.
- Coordinate with purchase and stores teams regarding invoice discrepancies.

1. Payroll, PF & ESI

- Prepare monthly payroll based on attendance, leave, salary structure and other approved inputs.
- Calculate salary deductions and statutory contributions.
- Prepare monthly PF and ESI statements and process applicable payments/filings.
- Maintain employee salary and statutory records.
- Coordinate with HR regarding employee additions, exits, salary revisions, attendance and other payroll-related matters.
- Maintain proper payroll documentation and confidentiality.

1. TDS Compliance

- Calculate and record TDS on applicable payments.
- Maintain vendor-wise TDS records.
- Assist with timely payment of TDS.
- Assist in preparation and filing of quarterly TDS returns.
- Maintain records relating to Form 16A and other TDS documentation.
- Reconcile TDS records with the books and applicable government records.

1. Banking & Receipts

- Record customer receipts and bank transactions.
- Prepare payment documentation and assist in processing vendor payments.
- Perform regular bank reconciliation.
- Maintain proper supporting documents for all banking transactions.
- Assist in monitoring customer outstanding balances and follow up internally for pending collections.

1. Statutory Audit & Corporate Compliance Support

- Assist the Chartered Accountant and statutory auditors by providing accounting records and supporting documents.
- Prepare schedules and reconciliations required for statutory audit.
- Assist with tax audit and other financial/compliance requirements.




- Maintain records and documentation required for statutory compliance of the Private Limited Company.
- Coordinate with the Chartered Accountant / Company Secretary for information and documents required for ROC and other corporate filings, as applicable.
- Ensure accounting and statutory records are properly maintained and readily available when required.

Qualifications
- Bachelor's degree in Commerce, Accounting, Finance or a related field.
- 1–3 years of relevant experience in accounting.
- Experience in a Private Limited Company will be preferred.
- Practical knowledge of GST, e-invoicing, e-way bills, TDS, PF, ESI and payroll.
- Experience with Tally / TallyPrime preferred.
- Good working knowledge of MS Excel.
- Sound understanding of accounting principles and bookkeeping.
- Experience in bank, customer and vendor reconciliations.

Skills & Attributes
- Strong attention to detail and accuracy.
- Positive numerical and analytical ability.
- Good understanding of statutory deadlines.
- Ability to identify accounting and billing errors.
- Good communication and coordination skills.
- Ability to work independently and take ownership of assigned responsibilities.
- Good follow-up skills.
- Willingness to learn and handle multiple accounting functions.
- High level of integrity and confidentiality.
- Ability to work effectively as part of a small Accounts & Finance team.

Key Performance Expectations The candidate will be expected to:
- Maintain accurate and up-to-date books of accounts.
- Ensure sales billing and e-invoicing are completed accurately and promptly.
- Ensure GST, TDS, PF, ESI and payroll activities are completed accurately within prescribed timelines.
- Keep customer, supplier and bank accounts regularly reconciled.
- Minimise errors in billing, accounting and statutory compliance.
- Maintain complete and organised accounting documentation.
- Coordinate effectively with internal departments, auditors, Chartered Accountants and other professional consultants.
- Take ownership of routine accounting and compliance activities with minimum supervision.

Important This is a hands-on accounting position. The role is not limited to data entry or invoice preparation. The candidate is expected to understand the accounting and statutory implications of the transactions being processed, identify discrepancies, follow up with the relevant departments and ensure that assigned responsibilities are completed accurately and on time.

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Junior Accountant (Veli)
🏢 Supercold Refrigeration Systems
📍 Veli