To manage the front office and reception area professionally, ensuring a welcoming experience for visitors, employees, clients, vendors, and other stakeholders while efficiently handling calls, correspondence, visitor management, and administrative support.

Front Office Management

- Manage the reception desk and maintain a professional appearance and environment.
- Welcome and greet visitors, clients, candidates, and vendors courteously.
- Identify the purpose of visits and coordinate with the concerned employees.
- Maintain visitor records and issue visitor passes wherever applicable.
- Manage incoming and outgoing calls and route them to the appropriate department/person.
- Receive and distribute courier, post, and other official correspondence.

Administrative Support

- Maintain front office registers, records, and documentation.
- Coordinate meeting room bookings and visitor arrangements.
- Support HR & Admin team in day-to-day administrative activities.
- Assist with travel, hotel, meeting, and other arrangements when required.
- Maintain office stationery and front-office requirements.
- Coordinate with housekeeping, security, pantry, and other support staff.
- Ensure reception and common areas are clean, organized, and presentable.

Communication & Coordination

- Handle enquiries from employees, visitors, clients, and vendors professionally.




- Provide basic information about the company and direct enquiries to the concerned department.
- Coordinate with internal teams for appointments and meetings.
- Maintain confidentiality of company and employee information.

3. Candidate Profile

- Graduate / Diploma in any discipline.
- 1–3 years of experience in Front Office, Reception, Administration, or a similar role.
- Good communication and interpersonal skills.
- Professional personality with a pleasant and confident approach.
- Good knowledge of MS Office, email, and basic computer operations.
- Good command of English and Hindi; Gujarati will be an advantage.
- Well-groomed, disciplined, and customer-service oriented.

4. Key Competencies

- Communication Skills
- Customer Service Orientation
- Telephone Etiquette
- Qualified Grooming
- Coordination Skills
- Time Management
- Basic Computer Skills
- Multitasking
- Problem Solving
- Confidentiality & Professionalism

5. Working Conditions The position requires regular interaction with employees, clients, visitors, candidates, vendors, and other stakeholders. The candidate should be flexible to support administrative requirements as per business needs.

Pay: ₹18,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Front Office Receptionist (Ahmedabad)
🏢 VEDANT ENGITECH AND INFRASTRUCTURE
📍 Ahmedabad