Position: Export Documentation Executive

- Domain: Logistics / Export Operations
- Location: Lower Parel West, Mumbai
- Work Mode: Work from Office
- Working Days: Monday to Saturday
- Salary: ₹20,000 – ₹25,000 per month

Job SummaryWe are looking for a detail-oriented and organized Export Documentation Executive to manage export documentation, shipment coordination, and logistics activities.

The candidate will be responsible for ensuring export shipments are processed smoothly, documentation is accurate and complete, and shipments are delivered within committed timelines.

The ideal candidate should have knowledge of export documentation, international logistics, shipping processes, freight forwarding, and customs coordination.

Key ResponsibilitiesExport Documentation

- Prepare, verify, and maintain export documents, including:
- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading (B/L)
- Airway Bill (AWB)
- Certificate of Origin
- Insurance Certificate
- Purchase Orders
- Other export-related documents
- Ensure accuracy and completeness of documentation before shipment.
- Coordinate amendments and corrections when required.
- Maintain proper records of export documentation.

Export & Logistics Coordination
- Coordinate with freight forwarders, shipping lines, customs agents, transporters, and logistics partners.
- Arrange shipments through ocean, air, or road freight.
- Coordinate with Sales, Finance, Operations, and Accounts teams.
- Follow up on cargo pickup, container booking, documentation, and dispatch.

Shipment Tracking
- Track shipments from dispatch through final delivery.
- Monitor ETD, ETA, and shipment milestones.




- Identify delays or discrepancies and coordinate for resolution.
- Provide shipment updates to customers and internal teams.

Compliance & Customs
- Ensure export documentation complies with applicable customs and international trade requirements.
- Coordinate with customs agents/CHA for clearance activities.
- Maintain basic knowledge of export procedures, Incoterms, and trade documentation.

Commercial & Vendor Coordination
- Coordinate with logistics providers regarding freight rates and schedules.
- Obtain and compare freight quotations.
- Maintain records of freight rates and logistics expenses.
- Support rate negotiations with freight forwarders and logistics partners.

Customer Coordination
- Respond to customer queries related to shipments and documentation.
- Share shipping documents with customers within agreed timelines.
- Maintain professional communication with international clients and business partners.

Candidate ProfileEducation

- Bachelor's degree in Commerce, Business Administration, Logistics, Supply Chain, International Trade, or a related field.

Experience

- 1–4 years of experience in export documentation, logistics, freight forwarding, or international shipping preferred.
- Freshers with relevant education and strong documentation/communication skills may also be considered.

Required Skills

- Positive understanding of export documentation and shipping processes.
- Basic knowledge of Incoterms, customs procedures, and international logistics.
- Good working knowledge of MS Office, particularly MS Excel.
- Robust attention to detail.
- Good written and verbal communication skills.
- Strong follow-up and coordination skills.
- Ability to work under deadlines and manage multiple shipments.

📌 Export Documentation Executive (Mumbai)
🏢 Helios Systems Asia
📍 Mumbai