We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Responsibilities

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

- Attend meetings and keep minutes

- Receive and screen phone calls and redirect them when appropriate

- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

- Make travel arrangements for executives

- Handle confidential documents ensuring they remain secure

- Prepare invoices or financial statements and provide assistance in bookkeeping

- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

- Maintain electronic and paper records ensuring information is organized and easily accessible





- Conduct research and prepare presentations or reports as assigned

Requirements

- Proven experience as executive secretary or similar administrative role

- Proficient in MS Office and “back-office” software (ERP)

- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

- Familiarity with basic research methods and reporting techniques

- Excellent organizational and time-management skills

- Outstanding communication and negotiation abilities

- Integrity and confidentiality

- Degree in business administration or relative field

Job Type: Full time

Experience

- total work: 1 year (Preferred)

Language

- English (Preferred)

📌 Executive Secretary to CEO (Kochi)
🏢 OGES iNFOTECH
📍 Kochi