INDIRA UNIVERSITY

We Are Hiring

Designation: Executive Assistant Chief Marketing Officer (CMO)

Educational Qualification

- Bachelor’s or master’s degree in management, Marketing, Communications, or a relevant field from a recognized university.
- Additional certifications in administration, business communication, or office management will be an added advantage.

Age:
- 25 to 40 years (Flexible for highly experienced candidates)

Experience:
- 3–5 years of experience as an Executive Assistant or in a similar administrative role.
- Preferably experience supporting senior executives in marketing, communications, or related functions.
- Proven ability to manage complex calendars, schedules, and confidential information.
- Experience coordinating cross-functional activities and assisting in marketing operations.
- Strong familiarity with office management systems, documentation, and reporting processes.

Role Summary: The Executive Assistant to the CMO will provide comprehensive administrative, coordination, and communication support to ensure effective functioning of the Marketing Department. This role involves managing schedules, preparing documents, organizing meetings, coordinating with various departments, and facilitating seamless communication on behalf of the CMO.

The Executive

Assistant will act as a critical link between the CMO and internal/external stakeholders while maintaining a high level of professionalism, accuracy, and confidentiality.

Roles and Responsibilities

Administrative Support & Scheduling
- Manage and organize the CMO’s calendar, appointments, meetings, and travel schedules.
- Coordinate team meetings, review sessions, and departmental discussions.
- Ensure timely reminders, follow-ups, and logistical arrangements.

Communication & Coordination
- Act as the point of contact for internal and external communication on behalf of the CMO.
- Draft, proofread, and manage emails, memos, presentations, and official documents.




- Facilitate collaboration between marketing and other departments for ongoing initiatives.

Documentation & Reporting
- Prepare briefing notes, meeting materials, status reports, and departmental updates.
- Maintain organized records, data sheets, and performance tracking documents.
- Assist in compiling data on marketing campaigns, KPIs, and project outcomes.

Travel & Logistics Management
- Book and coordinate travel arrangements for the CMO, ensuring efficiency and cost-effectiveness.
- Prepare travel itineraries, documentation, and post-travel summaries.

Operational & Marketing Support
- Provide administrative assistance to the marketing team for campaign coordination.
- Support data management, documentation, and operational alignment within the team.

Required Skills & Expertise:
- Exceptional time-management and organizational skills.
- Excellent communication abilities, both written and verbal.
- Robust interpersonal skills to interact with stakeholders across all levels.
- High accuracy in document preparation, meeting minutes, and data management.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and related tools.
- Ability to work independently, manage multiple tasks, and maintain confidentiality.

Personal Attributes:
- Professional, proactive, and detail oriented.
- Strong sense of responsibility and ownership.
- Ability to thrive in a fast-paced, dynamic environment.
- Polished communication and people management skills.
- Integrity, discretion, and a positive attitude.

Performance Indicators (KPIs):
- Timeliness and accuracy of scheduling, documentation, and reports.
- Efficiency in coordination and communication for the CMO.
- Quality of support provided during meetings, events, and marketing activities.
- Level of organization, data management, and administrative control.
- Positive feedback from internal and external stakeholders.

Working Conditions:
- Full-time, on-campus role.
- May require occasional travel for meetings, events, and marketing activities.
- Active participation in departmental and cross-functional projects.

📌 Executive Assistant To Chief Marketing Officer (Pune)
🏢 Shree Chanakya Education Society
📍 Pune