Position: Executive Assistant to Entrepreneur

Department: Home Office / Personal Office

Location: Mumbai / Delhi

Experience: 25 Years

Employment Type: Full-Time

Reporting To: Entrepreneur

About the Role

We are looking for a smart, highly organized, proactive, and discreet Executive Assistant to work closely with the Entrepreneur and manage the day-to-day coordination of his personal and professional life.

This is a Home Office / Principal Office role, requiring someone who can take complete ownership of schedules, travel, accommodation, appointments, personal commitments, vendors, documentation, and other day-to-day requirements of the Entrepreneur.

The ideal candidate will be someone who can anticipate requirements, solve problems independently, coordinate with multiple people, and ensure that the Entrepreneur's day runs smoothly without unnecessary interruptions.

The role requires a high degree of trust, confidentiality, flexibility, responsiveness, and attention to detail. The candidate should be comfortable handling both professional and personal assignments with maturity and discretion.

Key Responsibilities

1. Calendar & Daily Schedule Management

- Manage and maintain the Entrepreneur's daily, weekly, and monthly calendar.
- Coordinate meetings, appointments, calls, events, personal commitments, and other engagements.
- Plan the day's schedule efficiently, keeping travel time, priorities, and buffer time in consideration.
- Ensure the Entrepreneur is well-prepared for upcoming meetings, appointments, travel, and commitments.
- Send timely reminders and proactively flag schedule conflicts or upcoming priorities.
- Coordinate changes to the schedule at short notice and manage last-minute requirements.

2. Travel & Accommodation Management

- Plan and coordinate domestic and international travel for the Entrepreneur.
- Manage flight, train, hotel, villa, transportation, and other travel bookings.
- Prepare detailed travel itineraries including flights, accommodation, transfers, meetings, and appointments.
- Coordinate airport transfers, chauffeurs, cabs, and other transportation requirements.
- Manage last-minute changes, cancellations, rescheduling, upgrades, and other travel-related requirements.
- Coordinate travel arrangements for accompanying family members, guests, or colleagues when required.
- Maintain records of travel bookings, preferences, loyalty programs, and important travel information.

3. Personal & Professional Coordination

- Act as the central point of coordination for the Entrepreneur's personal and professional requirements.
- Coordinate with family members, employees, business associates, clients, consultants, vendors, service providers,



and other stakeholders as required.
- Manage personal appointments such as doctors, salons, fitness, meetings, events, and other engagements.
- Coordinate personal commitments, social engagements and assist in planning personal occasions.
- Handle personal errands and requirements assigned by the Entrepreneur with complete discretion.

4. Home Office & Daily Operations

- Coordinate the day-to-day functioning of the Entrepreneur's Home Office.
- Coordinate with household staff, drivers, security personnel, domestic help, maintenance teams, and other service providers when required.
- Ensure that important household and personal requirements are tracked and completed on time.
- Maintain a list of regular vendors, service providers, contacts, and emergency contacts.
- Identify issues proactively and arrange appropriate solutions without waiting for repeated instructions.

5. Follow-ups & Task Management

- Follow up with relevant people to ensure that tasks assigned by the Entrepreneur are completed on time.
- Keep the Entrepreneur updated on important pending matters.
- Ensure that no important commitment, appointment, booking, payment, or follow-up is missed.
- Take ownership of routine coordination and close tasks independently wherever possible.

6. Documentation & Records

- Manage confidential correspondence, documents, bills, invoices, bookings, agreements, and records.
- Maintain records of travel, memberships, subscriptions, insurance, vehicle-related documents, and other key information as required.
- Ensure important documents and information are easily accessible when needed.
- Handle sensitive personal and business information with the highest level of confidentiality.

7. Research & Personal Assistance

- Conduct research on travel destinations, hotels, restaurants, events, services, vendors, purchases, and other requirements.
- Compare options and provide recommendations based on requirements, convenience, quality, and budget.
- Assist with personal purchases, gifting, reservations, memberships, and other requirements.
- Prepare concise information, options, and recommendations for the Entrepreneur's review.
- Support the Entrepreneur with any ad-hoc personal or professional requirements.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong command of English.




- Excellent organizational and time-management skills.
- Solid follow-up and coordination abilities.
- Highly responsive and comfortable handling urgent requirements.
- Strong problem-solving and decision-making abilities.
- Ability to manage multiple priorities simultaneously.
- Excellent attention to detail.
- Proficiency in MS Office, Google Workspace, Excel, Word, PowerPoint, and calendar-management tools.
- Ability to research, compare options, and make practical recommendations.
- Strong interpersonal and stakeholder-management skills.
- High level of discretion and confidentiality.
- Professional communication and presentation.
- Ability to work independently with minimal supervision.
- Comfortable handling both professional and personal assignments.
- Flexible and adaptable to changing schedules and last-minute requirements.
- Willingness to travel occasionally, if required.

Key Attributes We Are Looking For The ideal candidate should be: Trustworthy | Discreet | Extremely Organized | Proactive | Responsive | Resourceful | Well-Groomed | Mature | Practical | Solution-Oriented | Detail-Oriented | Flexible | Calm Under Pressure

Most importantly, the candidate should have the ability to anticipate the Entrepreneur's requirements rather than simply wait for instructions.

Eligibility

- Bachelor's degree in any relevant discipline.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Private Assistant, Management Assistant, or in a similar role.
- Prior experience working closely with a Founder, Entrepreneur, Promoter, CEO, Director, HNI, or family office will be preferred.
- Experience managing both personal and professional responsibilities will be an advantage.
- Candidates with experience in a Home Office, Private Office, Family Office, hospitality, luxury services, or high-touch executive assistance will be preferred.
- Should be comfortable with flexible working hours based on the Entrepreneur's schedule.
- Willingness to travel occasionally, if required.

Why Join Us?

- Work directly with a successful Entrepreneur.
- Exposure to both personal and skilled aspects of an entrepreneur's life.
- High level of responsibility, ownership, and independence.
- Opportunity to build solid experience in executive and private-office management.
- Dynamic and fast-paced working environment.
- Opportunity for long-term professional growth.

What Success Looks Like The successful candidate will ensure that the Entrepreneur's day is organized, coordinated, and hassle-free. The objective is simple: anticipate requirements, manage the details, solve problems, and make sure things get done.

📌 Executive Assistant (Delhi)
🏢 Talentscale Mumbai
📍 Delhi