Key Responsibilities

- Calendar &
- Time Management

- Manage the Director's calendar, prioritizing meetings, plant visits, and travel based on business criticality.
- Schedule and coordinate internal reviews (production, safety, quality) and external meetings.
- Anticipate scheduling conflicts and proactively resolve them.

2. Communication &
- Correspondence

- Draft, review, and manage emails, letters, memos, and internal circulars on behalf of the Director.
- Act as the first point of contact for internal departments (Production, HR, Finance, Procurement, Safety) and external parties seeking the Director's time.
- Filter and prioritize communications, ensuring urgent matters are escalated appropriately.

3. Meeting &
- Travel Coordination

- Organize board meetings, management review meetings (MRM), and plant leadership meetings — including agenda preparation, minutes, and follow-up on action items.
- Arrange domestic/international travel, accommodation, and logistics, often involving plant-site visits.
- Coordinate visits of clients, auditors, government officials, or investors to the facility.

4. Documentation &
- Reporting

- Prepare presentations, MIS reports, and business review decks by coordinating inputs from various departments (Production, Quality, HR, Finance).
- Maintain confidential files, contracts, and compliance documentation.
- Track key deliverables, deadlines, and follow up with department heads on behalf of the Director.

5. Liaison &
- Coordination

- Coordinate with plant heads, department managers, and corporate office teams to ensure timely execution of the Director's directives.
- Liaise with external stakeholders — regulatory bodies, industry associations, vendors, and clients — as needed.




- Support coordination for statutory/compliance matters relevant to manufacturing (pollution control board, factory license renewals, labor department, etc.), working closely with the compliance/legal team.

6. Office &
- Administrative Management

- Oversee the smooth functioning of the Director's office, including managing office supplies, IT support coordination, and visitor management.
- Handle expense reports, invoices, and budget tracking related to the Director's office.
- Maintain a high level of confidentiality regarding business, financial, and personnel matters.

7.

Special

Projects

- Support the Director on ad-hoc strategic projects, market research, or plant expansion initiatives.
- Conduct preliminary research and compile briefing notes for meetings, negotiations, or site visits.

Required Qualifications
- Education: Bachelor's degree in Business Administration, Commerce, or related field (MBA preferred but not mandatory).
- Experience: 5–10 years of experience as an Executive Assistant/Personal Secretary to senior leadership, preferably in a manufacturing, industrial, or heavy engineering workplace.
- Technical Skills: Proficiency in MS Office (Excel, PowerPoint, Word, Outlook); familiarity with ERP systems (SAP preferred) is a plus.

Key Skills &
- Competencies

- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- High degree of discretion, integrity, and professionalism in handling sensitive information.
- Ability to work under pressure and manage shifting priorities in a plant/operations-driven environment.
- Strong interpersonal skills to coordinate across shop-floor, corporate, and external stakeholders.
- Basic understanding of manufacturing operations, safety protocols, and industrial compliance is an advantage.
- Willingness to travel to plant locations as required.

📌 Executive Assistant (Hyderabad)
🏢 Radha TMT
📍 Hyderabad