We are looking for a highly capable Executive Assistant / Business Coordinator to Founder who can work like a second brain to the founder and handle multiple business follow-ups with ownership.

This is not a normal personal assistant job. The candidate must be smart, disciplined, proactive and capable of managing different business verticals independently.

Business Areas to Coordinate The candidate will coordinate and follow up for:

1. Real Estate Business leads, site visits, client follow-up, collections, closing and legal/title coordination
2. Politics / Social Coordination village visits, worker coordination, meetings, public follow-ups and local network management
3. Wood / Paper Supply Business – supplier follow-up, mill/company coordination, billing, payment and delivery tracking
4. Supply Work – tender, quotation, documentation, delivery and payment follow-up
5. Milk Distribution Business – agency, dealer, stock, sales and collection follow-up
6. Shakti Chaha Business – outlet, dealer, expansion, sales, billing and enquiry follow-up

Key Responsibilities

- Manage founder’s daily schedule, meetings, calls and follow-ups
- Prepare daily priority list and evening work review
- Coordinate with staff, clients, customers, suppliers, dealers, vendors and political/social contacts
- Track pending work and make sure tasks are completed on time
- Handle client follow-ups, payment follow-ups, billing follow-ups and collection tracking
- Coordinate real estate leads, site visits, customer closing and documentation follow-up
- Coordinate supplier, transport, delivery, tender and quotation-related work
- Maintain Excel / Google Sheets / WhatsApp / Email-based follow-up reports
- Prepare short reports, letters, meeting notes and basic documentation




- Travel locally for meetings, site visits, supplier visits and business follow-ups
- Maintain confidentiality and handle founder-level communication responsibly

Required Skills

- Strong follow-up and coordination skills
- Smart, confident and responsible personality
- Good communication in Marathi, Hindi and basic English
- Positive knowledge of Excel, Google Sheets, Email and WhatsApp reporting
- Ability to handle multiple businesses without confusion
- Should be proactive and able to take decisions after proper reporting
- Must be comfortable with field visits and local travel
- Must be able to handle pressure, confidential matters and urgent follow-ups

Candidate Requirement

- Experience: 3 to 7 years
- Age: 25 to 40 years
- Education: Graduate / MBA / BBA / Commerce / Law background preferred
- Two-wheeler and driving license mandatory
- Laptop knowledge required
- Candidate should be comfortable travelling in Pune, Kharadi, Talegaon Dhamdhere, Shirur and nearby areas

Preferred Background Candidates from the following background will be preferred:

- Executive Assistant to Founder / Director
- Business Coordinator
- Operations Coordinator
- Real Estate Coordinator
- Admin / Office Manager
- Sales Coordinator
- Supply Chain / Logistics Coordinator
- Political / Social coordination experience will be an added advantage

Work Schedule Full-time role, 6 days working.

Timing will be flexible as per business meetings, field visits and follow-up requirements.

Important Note

We need a candidate who can take responsibility, think practically, follow up strongly and get results. Candidate should not wait for every small instruction. He / she should be capable of planning, coordinating and executing work properly.

📌 Executive Assistant / Business Coordinator To Founder (Pune)
🏢 Archers Properties Pune
📍 Pune