Job Summary:

We are looking for a agile and detail-oriented Event Operations professional to manage the end-to-end execution of events, ensuring seamless coordination between clients, vendors, internal teams, and on-ground stakeholders.

The ideal candidate should have strong planning, vendor management, negotiation, coordination and on-ground execution skills , with the ability to work under pressure and manage multiple event requirements simultaneously.

Key Responsibilities

1. Event Planning & Execution

- Plan and execute events from pre-production through on-ground delivery and post-event closure.
- Develop detailed event execution plans, timelines, checklists and production schedules.
- Coordinate all operational requirements including venue, production, fabrication, branding, logistics, manpower, hospitality, permissions and other event-related arrangements.
- Conduct site visits and assess venue feasibility, infrastructure and operational requirements.
- Ensure events are executed as per approved concepts, timelines, budgets and quality standards.

2. Vendor Management

- Identify, evaluate and coordinate with vendors, suppliers and production partners.
- Negotiate rates, commercial terms and deliverables with vendors.
- Obtain and compare quotations and ensure cost-effective procurement.
- Brief vendors on event requirements and monitor their deliverables.
- Ensure timely setup, execution and dismantling by vendors.

3. On-Ground Operations

- Take complete ownership of on-ground event execution.
- Supervise production, fabrication, AV, décor, branding, logistics, manpower and other operational teams.
- Coordinate rehearsals, setup, show flow and event-day activities.
- Troubleshoot operational challenges and take quick decisions to ensure smooth execution.
- Ensure adherence to safety, quality and venue guidelines.

4. Client & Internal Coordination





- Work closely with the Client Servicing, Creative, Production, Business Development and Finance teams.
- Understand client requirements and translate them into actionable operational plans.
- Participate in client meetings, site visits and production discussions as required.
- Maintain clear communication with all stakeholders throughout the project lifecycle.

5. Budget & Cost Management

- Prepare and monitor operational budgets and cost sheets.
- Track expenses and ensure execution remains within approved budgets.
- Identify opportunities for cost optimisation without compromising quality.
- Coordinate with Finance for vendor payments, advances and closures.

6. Event Documentation & Closure

- Maintain event-related documentation, vendor details, quotations, work orders and execution checklists.
- Prepare post-event reports and vendor performance feedback.
- Ensure timely reconciliation and closure of vendor accounts.
- Document learnings and recommendations for future events.

Key Skills & Competencies

- Strong event planning and execution skills
- Vendor management and negotiation
- Excellent coordination and communication skills
- Strong problem-solving and decision-making ability
- Ability to manage multiple projects simultaneously
- Budget and cost management
- Strong attention to detail
- Excellent time management
- Ability to work under tight deadlines and pressure
- Strong on-ground presence and crisis-management skills
- Willingness to travel and work flexible hours, including weekends and holidays

Qualification & Experience

- Graduate degree in any discipline; Event Management/Marketing qualification would be an advantage.
- 5–10 years of experience in Event Operations, Event Production, Experiential Marketing, BTL or related industries.
- Experience in handling corporate events, brand activations, conferences, award shows, launches, exhibitions or large-scale events would be preferred.

📌 Event Operations Manager (Mumbai)
🏢 Seventy Seven Entertainment
📍 Mumbai