PacayaFog Pvt. Ltd. is looking for an energetic and organised Event Coordinator to join our team in Kochi.

The Event Coordinator will be responsible for coordinating events from the planning stage through execution, working closely with clients, vendors, artists, production teams, and the internal team to ensure every event runs smoothly.

This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple things at once, and being on-ground during events.

Key Responsibilities

- Coordinate the planning and execution of concerts, college events, corporate events, weddings, and other private events.
- Understand client requirements and communicate them clearly to the internal team.
- Coordinate with vendors for sound, lighting, stage, infrastructure, décor, artists, transportation, and other production requirements .
- Maintain event schedules, checklists, vendor details, and execution plans.
- Follow up with clients, vendors, artists, and internal teams to ensure deadlines are met.
- Assist in preparing event requirements, quotations, production plans, and basic event documentation.
- Be present at events and actively support on-ground execution and troubleshooting .
- Coordinate with the production team during setup, event operations, and dismantling.
- Maintain proper records of event-related expenses and requirements.




- Support the sales team with client follow-ups and event-related information when required.
- Ensure all deliverables are completed according to the agreed requirements.
- Handle multiple events and tasks while maintaining proper communication and follow-ups.

What We're Looking For
- Strong communication and interpersonal skills.
- Good organisational and coordination abilities.
- Ability to work under pressure and handle last-minute changes.
- Willingness to attend events and work flexible schedule when required.
- Ability to communicate confidently with clients, vendors, artists, and team members.
- Basic knowledge of event production and event workflows.
- Basic proficiency in Excel, Google Sheets, Google Drive, and other office tools.
- A proactive attitude and willingness to take ownership of tasks.
- Previous experience in events, hospitality, entertainment, media, or production is preferred.

Who Will Fit This Role? We’re looking for someone who:

Doesn't wait to be told what to do.

Can pick up the phone and get things done.

Can handle pressure when an event is live.

And genuinely enjoys being around events.

If you think you can be part of a team that creates experiences, not just events , we'd love to hear from you.

📌 Event Coordinator (Kochi)
🏢 PacayaFog
📍 Kochi