Position Description

Position Title: Event Executive

Reports To: Head of Future Student Recruitment

Employment Type: Full-time

Position Summary

Plan and deliver high-quality events (fairs, roadshows, webinars, campus activities) that support brand and recruitment outcomes. Manage logistics, vendor SLAs, risk controls, and post-event ROI reporting.

Accountabilities

·Develop event plans and run-of-show documents; coordinate venues, AV, registration systems, signage, and staffing.

·Procure and manage vendors; track SLAs, delivery schedules, and on-site QA; reconcile invoices with Finance.

· Ensure brand-compliant environments and collateral; prepare briefing packs for speakers and staff.

· Implement contingency plans (power/AV failure, weather, crowd management); maintain incident logs and debriefs.

·Deliver post-event reports (attendance, leads, costs, ROI); propose improvements and standard operating procedures.

Governance, Values & Safety





- Operate within UNSW Sydney’s global brand governance model, ensuring all activity is aligned with defined Playbooks, with appropriate approvals and compliance to defined frameworks and processes.
- Actively demonstrate alignment with the UNSW Code of Conduct and Values.
- Comply with all health, safety, and wellbeing policies and take reasonable care to ensure actions do not impact the psychosocial or physical health and safety of self or others.

Skill & Experience

· Bachelor’s degree; 3+ years in events operations.

· Robust organisational, vendor coordination, and on-site problem-solving skills.

· Willingness to travel and work flexible hours during peak periods.

Key relationships

· Project/Recruitment Manager; Brand team

· Vendor & Contract Associate; Outreach teams

· Venue/AV vendors

📌 Event Executive (Outreach), UNSW Bengaluru, India
🏢 UNSW Bengaluru
📍 Bengaluru