Job OverviewWe are looking for a detail-oriented Document Digitization Operator to join our team. In this role, you will be responsible for converting physical paper records, archives, and files into secure, organized, and high-quality digital formats. You will handle document preparation, high-speed scanning, quality assurance, indexing, and basic data entry to ensure seamless document retrieval and digital preservation.

Key Responsibilities Document Preparation: Sort, batch, un-staple, repair damaged pages, and assemble physical files to ensure smooth feeder scanning. Scanning &

- Capture: Operate high-volume production scanners and specialized imaging equipment to digitize paper files, photos, or physical media. Indexing &
- Metadata Tagging: Name files according to naming conventions and apply accurate metadata tags (e.g., dates, invoice numbers, client IDs) for easy searching and retrieval.

Quality

Assurance (QA): Inspect scanned images for clarity, correct orientation, complete page counts, and proper contrast; re-scan skewed or blurry pages as needed.

Optical Character

Recognition (OCR): Process scanned batches through OCR software to make documents text-searchable. Physical &

- Digital File Management:



Store digital files in designated Electronic Document Management Systems (EDMS) or cloud drives, and properly re-box or archive physical files after processing. Data Security &
- Confidentiality: Maintain strict compliance with data privacy policies and regulations when handling sensitive or confidential records.

Key Skills &

Qualifications Education: High School Diploma or equivalent required

- Associate degree or certification in Computer Applications/Data Management is a plus.

Experience: 1 years of experience in document scanning, data entry, mailroom operations, or records management preferred.

Technical Proficiency: Familiarity with document scanning software (e.g., Kofax, Fujitsu PaperStream, Adobe Acrobat Pro). Working knowledge of cloud storage (Google Drive, OneDrive) and Document Management Systems (DMS). Typing speed of 40 WPM with high accuracy.

Attention to Detail: Excellent eye for identifying image blur, missing pages, or indexing errors.

Physical Capability: Ability to lift document boxes (up to 30–40 lbs) and perform repetitive operational tasks efficiently.

📌 Document Digitization Operator (Kanpur)
🏢 Swastik Technology
📍 Kanpur