Responsibilities:

As a company secretary, you'll need to:

- report to the chairman and often liaise with board members
- take minutes, draft resolutions, and lodge required forms and annual returns with Companies.

- ensure policies are kept up to date and approved by the committee
- maintain statutory books, including registers of members, directors and secretaries
- deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders
- contribute to meeting discussions, and when required advise members of the legal, governance, accounting and tax departments of the implications of proposed policies
- monitor changes in relevant legislation and the regulatory setting and take appropriate action
- liaise with external regulators and advisers, such as lawyers and auditors
- take responsibility for the health and safety of employees and manage matters related to insurance and property
- develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
- pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers
- maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company
- monitor the administration of the company's pension scheme - this may be a requirement in some smaller companies
- enter into contractual agreements with suppliers and customers
- manage the office space and deal with personnel administration and insurance for employees, equipment and premises

- Oversee PR relating to aspects of financial management.

- Convening and servicing annual general meetings (AGMs)/meetings (producing agendas, taking minutes, conveying decisions, handling meeting correspondence and so on) providing legal, financial and/or strategic advice during and outside of meetings.

- Training directors and members of the senior leadership team on corporate governance matters.





- Keeping up to date with any regulatory or statutory changes and policies that might affect the organization.

- Ensuring that policies are up to date and are approved.

- Providing support to the board or other committees on specific projects.

- In public companies, acting as a point of contact and building good relationships with shareholders.

- Implementing processes or systems to help ensure good management of the organization or compliance with legislation.

- Schedule court depositions, Hearing and other meetings.

- Maintaining of MIS of legal department.

- Sound knowledge of TDS, Taxation, Compliance (GST, IT)

Responsibilities for Real Estate:

- Drafting legal documents when requested, including subpoenas, motions, and summonses

- Filing case documents in an organized manner for easy access

- Communicating with potential clients or other attorneys offices via email, over the phone, or in person

- Researching relevant case law and precedent and acquiring relevant legal records to be utilized by the firm’s attorneys

- Sending faxes and making copies of legal documents

- Preparing documents and case arguments for attorney use in court

- Managing office supplies and ordering replacements when required.

- Should be familiar with RERA- Real Estate Regulatory Authority

- Coordination with IT, ROC, Tax Dept.

- Review all NDA’s, engagement letter& contracts engaged in by real estate business.

Skills

You'll need to have

- good verbal and written communication skills
- interpersonal skills and the ability to work well with people at all levels
- attention to detail and a well-organized approach to work
- the ability to priorities work and to work well under pressure
- the capability to work with numerical information, plus analytical and problem-solving skills
- a diplomatic approach and the confidence to provide support to high-profile company staff and board members
- management skills
- teamworking skills
- integrity and discretion when handling confidential information
- a sound grasp of corporate governance issues
- a commercial frame of mind.

📌 Company Secretary (Noida)
🏢 Four Star Realty
📍 Noida