ABOUT DATOMS :

DATOMS is an Industrial IoT and Asset Intelligence company helping enterprises monitor,

manage and optimise critical infrastructure across energy, healthcare, logistics, industrial and other asset-intensive environments.

As we continue to grow, we are looking for a Company Secretary to join our Bhubaneswar team and support our corporate secretarial, statutory compliance and corporate documentation requirements.

The Role :

The Company Secretary will be responsible for maintaining DATOMS' corporate compliance processes and ensuring that statutory and secretarial activities are tracked and completed on time.

The role will work closely with the Manager - Accounting & Compliance, Chief of Staff, Founder and external CS/CA advisors.

Key Responsibilities :

● Maintain the company's corporate compliance calendar and track statutory deadlines and filings.

● Coordinate with external CS/CA firms to ensure timely completion of compliances and filings.

● Maintain statutory registers, minutes, resolutions and other corporate records.

● Coordinate Board, EGM and AGM documentation, notices, minutes and related filings.

● Coordinate documentation, signatures and filings for corporate actions and statutory requirements.

● Support preferential allotments, rights issues, ESOPs, securities issuances and other corporate actions.

● Coordinate FEMA/FDI and RBI-related documentation and filings with external advisors.

● Maintain an organised repository of corporate and statutory documentation.

● Coordinate with internal and external stakeholders to ensure timely closure of compliance and documentation requirements.





● Support the leadership team on day-to-day corporate secretarial matters.

● Support basic ESG and Investor Relations activities, including reporting and documentation.

● Support basic compliance reporting such as labour law, POSH and other applicable statutory requirements.

Required Qualifications & Experience :

● Qualified Company Secretary (ACS/FCS).

● 2-4 years of relevant post-qualification experience.

● Experience working with a private limited company; experience in a startup or technology company is preferred.

● Strong working knowledge of the Companies Act, MCA/ROC compliances and

Secretarial Standards.

● Practical experience with Board/shareholder meetings, statutory filings and corporate records.

● Experience with or exposure to:

○ Preferential allotments

○ Rights issues

○ ESOPs

○ CCPS/equity issuances

○ FEMA/FDI compliances

○ RBI reporting

○ ROC filings

What We're Looking For:

● Strong organisational and follow-through skills.

● High attention to detail and accuracy.

● Ability to manage multiple timelines and stakeholders effectively.

● Comfortable coordinating with external CS/CA firms and professional advisors.

● Good communication and documentation skills.

● Proactive approach to tracking and closing compliance requirements.

Location

Bhubaneswar, Odisha

This is an on-site role working closely with the Founder and Accounting & Compliance team.

Why Join DATOMS?

An opportunity to work in a quick-growing technology company with hands-on exposure to corporate governance, statutory compliance and corporate actions, while working closely with the leadership team and experienced professional advisors.

📌 Company Secretary (Bhubaneswar)
🏢 DATOMS
📍 Bhubaneswar