JOB DESCRIPTIONJob Title: Back Office Executive – Data EntryDepartment: Back Office / Operations

Reporting To: Operations / Accounts / Sales Head

Location: [Mention Location]

Experience: 1–3 Years

Employment Type: Full-Time

Industry Preference: Any Industry — B2B / Industrial preferred

Job SummaryWe are looking for a Back Office Executive – Data Entry who will be responsible for maintaining accurate business data, preparing and organizing documents, updating Google Sheets/Excel trackers, conducting internet research, and providing day-to-day administrative support to the Sales, Accounts, and Operations teams.

The ideal candidate should be computer-savvy, detail-oriented, disciplined, and comfortable working with large volumes of data. Accuracy, timely completion of tasks, and good knowledge of Google Sheets/Excel are essential for this role.

Key Responsibilities1. Data Entry &

- Database Management

- Perform accurate and timely data entry in Google Sheets, MS Excel, ERP/software, and internal systems.
- Enter and update customer, vendor, product, order, quotation, and transaction-related information.
- Maintain and regularly update customer and vendor databases.
- Verify data for accuracy and identify missing, incorrect, or duplicate information.
- Maintain proper data records and ensure information is updated on time.
- Handle bulk data entry with a high level of accuracy.

2. Documentation & • Record Management
- Prepare and maintain business documents, records, and trackers.
- Assist in preparing quotations, invoices, purchase orders, delivery records, and other operational documents.
- Maintain proper digital and physical filing systems.
- Organize documents so that information can be retrieved quickly when required.
- Ensure all documents are properly named, categorized, and stored.

3.

Google

Sheets / MS Excel &
- MIS

- Create and maintain Google Sheets / Excel trackers for daily business activities.
- Update sales, purchase, customer, vendor, inventory, payment, and operational data as required.
- Prepare daily, weekly, and monthly MIS reports.
- Perform basic data sorting, filtering, formatting, and reconciliation.
- Maintain data accuracy and consistency across different sheets and records.
- Support management with required data and reports.

4.

Internet

Research &

• Online Support
- Conduct internet research for products, suppliers, vendors, companies, contact details, pricing, specifications, and market information.
- Search and collect relevant information from online sources.




- Compare and organize information in Google Sheets/Excel.
- Download, rename, organize, and share required documents and information.
- Assist with basic email communication and online coordination.
- Maintain proper records of researched information.

5. Sales & • Customer Support
- Support the Sales team with customer and lead data management.
- Update customer enquiries, quotations, follow-ups, and order information.
- Prepare data and reports required by the Sales Head.
- Assist in maintaining customer contact databases.
- Follow up internally for pending information, documents, or updates.

6. Accounts & • Purchase Support
- Assist the Accounts team with basic documentation and data-related activities.
- Maintain invoice and payment-related records as instructed.
- Support Purchase/Operations teams with vendor and purchase data.
- Update purchase orders, delivery information, and related trackers.
- Coordinate internally to collect missing documents or information.

7.

General Back Office

Support
- Provide administrative and operational support to different departments.
- Follow instructions from the reporting manager and complete assigned tasks within deadlines.
- Maintain confidentiality of company and customer information.
- Ensure routine back-office activities are completed accurately and on time.
- Take responsibility for assigned trackers, reports, and databases.

Key Result Areas (KRA)KRAKey Performance IndicatorData Entry AccuracyMinimum 98–99% accuracy in data entryData UpdatingAll assigned records updated within defined timelinesGoogle Sheets ManagementTrackers maintained accurately and regularlyMIS ReportingDaily/weekly/monthly reports submitted on timeDocumentationProper and organized filing of all documentsInternet ResearchAccurate and relevant information collected within deadlinesData VerificationMinimum errors, duplicates, and missing informationTask CompletionAssigned tasks completed within agreed timelinesDepartment SupportTimely support to Sales, Accounts & OperationsRecord MaintenanceUp-to-date customer/vendor/product databases

Required Skills & CompetenciesTechnical Skills





- Good working knowledge of Google Sheets.
- Good knowledge of MS Excel.
- Basic knowledge of Word, Google Docs, and email.
- Good internet browsing and online research skills.
- Comfortable working with large amounts of data.
- Basic knowledge of data sorting, filtering, formatting, and spreadsheet management.
- Ability to learn current software/ERP systems quickly.

Personal Skills
- High attention to detail
- Fast and accurate data entry
- Good organizational skills
- Strong follow-up ability
- Disciplined and punctual
- Ability to work independently
- Good communication skills
- Ability to follow instructions accurately
- Ability to manage repetitive tasks without compromising accuracy
- Good time-management skills
- Positive and professional attitude

Educational QualificationMinimum: Graduate in any discipline.

Candidates with a background in B.Com, BBA, Business Administration, Computer Applications, or related fields will be preferred.

Experience1–3 years of relevant experience in:

- Back Office
- Data Entry
- MIS
- Administration
- Sales Coordination
- Operations Support
- E-commerce Operations
- Customer/Vendor Database Management

Freshers with excellent Google Sheets/Excel skills may also be considered. Preferred Candidate ProfileThe ideal candidate should:

- Be comfortable working extensively on a computer.
- Have strong Google Sheets and Excel skills.
- Be capable of handling data with high accuracy.
- Have good internet research capabilities.
- Be comfortable with routine and repetitive data-related work.
- Have a strong sense of responsibility and ownership.
- Be willing to coordinate with multiple departments.
- Be able to meet daily and monthly deadlines.

Performance ExpectationsThe selected candidate will be expected to maintain:

Accurate Data → Updated Records → Organized Documents → Timely Reports → Smooth Back-Office Operations

Accuracy and timely completion of assigned work will be the primary measures of performance.

Why Join

- Stable role with structured responsibilities.
- Opportunity to learn business operations, sales, accounts, and supply-chain processes.
- Hands-on exposure to Google Sheets, Excel, MIS and business data management.
- Opportunity to develop skills across multiple departments.
- Growth opportunity based on performance and responsibility.

- Note: This role is best suited for someone who enjoys working with data, spreadsheets, documentation, internet research, and systematic office processes.

📌 Back Office Executive (Kolkata)
🏢 Deetya Enterprise
📍 Kolkata