– Admin Executive

Company: Tint Tone & Shade

Industry: Interior Design

Location: Bangalore

Work Mode: On-site

Experience: Minimum 1+ years in Administration / Facility Management / Front Office / Hospitality

Job Summary

We are looking for a dedicated, professional, and well-organized Admin Executive to manage the day-to-day administration, hospitality, facility management, and overall operations of our Experience Centre in Bangalore.

The ideal candidate should have strong communication and coordination skills, a skilled attitude, and the ability to independently manage the Experience Centre while ensuring a smooth and welcoming experience for clients, employees, and visitors.

Key Responsibilities

- Manage the day-to-day administrative operations of the Experience Centre.
- Ensure the Experience Centre is maintained in a clean, organized, professional, and client-ready condition at all times.
- Handle client hospitality and ensure a warm and professional experience for visitors.
- Coordinate with housekeeping staff and monitor their day-to-day activities and performance.
- Ensure housekeeping, cleanliness, pantry, and common areas are maintained properly.
- Coordinate with facility and maintenance vendors for regular and emergency requirements.
- Manage vendors related to manpower, electricity, housekeeping, provisions, maintenance, and other office requirements.
- Monitor vendor performance, service quality, and timely completion of assigned work.
- Maintain records of vendor details, invoices, service schedules, and administrative expenses.
- Coordinate office provisions, stationery, pantry supplies, and other administrative requirements.
- Ensure electricity, water, internet, maintenance, and other facility-related requirements are followed up and resolved on time.
- Support the team in organizing client meetings, internal meetings, R&R; activities, celebrations, events,



and other Experience Centre activities.
- Coordinate seating arrangements, refreshments, housekeeping, and other requirements for meetings and events.
- Ensure all meeting and event areas are properly arranged before and after the event.
- Act as the primary point of coordination for day-to-day facility and administrative requirements at the Bangalore location.
- Maintain proper documentation and records related to administration and facility management.
- Coordinate with the central HR/Admin team for location-specific requirements and updates.
- Identify facility or administrative issues proactively and ensure timely resolution.
- Ensure compliance with company policies, safety standards, and workplace guidelines.
- Handle multiple administrative tasks independently and prioritize them based on business requirements.
- Support any additional administrative or operational requirements assigned by the management.

Required Skills & Qualifications

- Minimum 1 year of experience in Administration, Facility Management, Front Office, Hospitality, or a similar role.
- Excellent communication and interpersonal skills.
- Strong coordination and vendor management skills.
- Professional and presentable personality with a client-first approach.
- Good organizational and time-management skills.
- Ability to independently manage the administration of a location.
- Strong follow-up and problem-solving skills.
- Good knowledge of MS Office / Google Workspace.
- Ability to maintain records, documentation, and basic administrative reports.
- Comfortable coordinating with housekeeping, maintenance staff, vendors, and internal teams.
- Should be proactive, responsible, and detail-oriented.
- Candidates who are already based in Bangalore and are familiar with the local area and vendors will be preferred.
- Willingness to work on a rotational weekly-off basis, depending on business requirements.

📌 Administrative Executive (Bengaluru)
🏢 Tint Tone u0026 Shade
📍 Bengaluru