Location: Mumbai – (Powai Location), India

Are you an organized, customer-focused professional with strong communication skills and a passion for creating a welcoming and well-coordinated office environment? Do you enjoy managing administrative activities, coordinating with people, and ensuring that day-to-day office operations run smoothly?

At DEIF India, we are looking for a full-time Administrative Coordinator to support our office operations and ensure a qualified, efficient, and welcoming experience for employees, guests, and visitors.

DEIF A/S is a worldwide leader in power efficiency, and we are on a journey to make a real difference in the world. We pursue an ambitious growth strategy and strive to be the global trendsetter in power-efficient products and intelligent control solutions. Our ambition is to be the preferred partner for efficient power management, recognized for innovation, reliability, and customer-centric solutions.

About The Role

As our new Administrative Coordinator, you will be responsible for managing reception and front-office activities while coordinating a wide range of administrative and office-support functions.

You will be the first point of contact for guests and visitors and will play an important role in ensuring smooth communication and coordination across the office. The role involves close interaction with employees, visitors, service consultants, vendors, and internal stakeholders.

You will also support travel arrangements, office events, supplies, maintenance, security and housekeeping coordination, as well as administrative support to the MD and Senior Vice President.

Working Tasks & Responsibilities

- Manage the DEIF phone switchboard and coordinate all related activities.
- Welcome and assist guests and visitors, including arranging visitors pass where required.
- Handle reception activities and ensure a professional and welcoming experience for visitors.
- Answer incoming calls and ensure appropriate communication and follow-up.
- Coordinate visa applications, travel insurance, national and international ticket bookings, and hotel reservations.
- New and existing vendor management for Travel and hotel booking




- Sort and distribute incoming courier / mail and packages.
- Coordinate with service consultants and other relevant stakeholders on office-related requirements.
- Arrange company cars and coordinate transportation requirements.
- Facilitate and coordinate office meetings, events, festivals, and team-building activities.
- Coordinate arrangements for snacks, refreshments, and other requirements for company events.
- Coordinate the purchase of office supplies and ensure availability of essential office requirements.
- Support the general maintenance of office facilities and equipment, pantry area, appliances, overall office maintenance.
- Coordinate AMCs related to office equipment and facilities.
- Coordinate with security and housekeeping teams to ensure smooth office operations.
- Support office administrative activities and ensure timely completion of assigned tasks.
- Assist the MD and Senior Vice President with follow-ups, calendar bookings, and other administrative requirements.
- Coordinate with internal and external stakeholders to ensure effective execution of administrative activities.

What You'll Bring

- Strong written and spoken English communication skills.
- Experience in administration, reception, office coordination, or a related support function.
- Knowledge of visa applications and travel insurance processes.
- Experience in coordinating domestic and international travel, including ticket and hotel bookings.
- Good working knowledge of relevant IT systems and office applications.
- Working experience in MS Office, Teams , MS Outlook
- Strong organizational and coordination skills with the ability to manage multiple activities simultaneously.
- Excellent interpersonal and communication skills.
- A customer-focused approach with a professional and welcoming attitude.




- Ability to maintain confidentiality and handle interactions with senior stakeholders professionally.

What Makes You Successful You are an organized, dependable, and customer-focused professional who takes ownership of your responsibilities and ensures that things run smoothly. You are comfortable interacting with people at different levels of the organization and are able to adapt to changing situations and priorities. Your ability to plan, coordinate, communicate effectively, and follow through on tasks enables you to provide reliable administrative support to the organization.

You are proactive, service-oriented, and attentive to detail, with a strong willingness to support colleagues and contribute to a positive workplace environment.

Above all, you understand the importance of creating a professional and welcoming experience for employees, customers, visitors, and other stakeholders.

Why Join DEIF?

At DEIF, you'll become part of an international organization committed to innovation, sustainability, and empowering people.

We offer an environment where collaboration, continuous learning, and professional development are encouraged, giving you the opportunity to grow your career while making a meaningful contribution to the organization.

If you're ready to contribute to a qualified, collaborative, and well-coordinated workplace, we'd love to hear from you.

Cover letters are encouraged as part of your application.

At DEIF, we are Winning Together!

We promise you'll experience a culture based on values such as Ambitions, Perspective, and Respect, where we are Winning Together. We are a global company and work in many different locations – however, we are all united by a wish to make our customers and colleagues succeed.

You'll experience a highly professional work environment where continuous learning, empowerment, and collaboration are essential.

We are in a continuous process of developing new intelligent products and solutions that can contribute to accelerating the green transition. Sustainability is central to our business.

Curious to learn more about the benefits of working at DEIF? Delve into the details by visiting our career page at https://career.deif.com .

📌 Administrative Coordinator / Receptionist (Mumbai)
🏢 DEIF
📍 Mumbai