Overview: To manage day-to-day administrative functions, employee support operations, workplace coordination, and HR activities; to ensure smooth office operations, enhance employee experience, and support organizational compliance and engagement initiatives.

Experience Range: 3 to 5 Years

Key Responsibilities

1. Administration & Office Operations

- Manage overall office administration and daily operational activities.
- Handle office stationery procurement and inventory management.
- Maintain petty cash and track administrative expenses.
- Process purchase invoices and vendor bills.
- Coordinate courier services, including employee exit return couriers.
- Manage office SIM cards, mobile devices, and related documentation.
- Order and maintain office supplies, consumables, groceries, and pantry items.
- Handle office documentation, certificates, and official records.
- Coordinate office signboards, posters, and workplace communication materials.
- Roll out official announcements, daily updates, and company-wide communications.

2. Travel Desk & Employee Coordination

- Arrange employee travel, including flight/train ticket bookings and accommodation.
- Coordinate official lunch/dinner bookings and employee outings.
- Support client visits and hospitality arrangements for internal and external meetings.
- Manage welcome kits, gifts, and event-related distributions.

3. Finance & Expense Coordination

- Process employee reimbursement and expense claims.
- Coordinate insurance claims and documentation.
- Track and manage vendor quotations and payments.
- Ensure timely settlement and recordkeeping of all administrative expenses.

4. Infrastructure & Facility Management

- Monitor office infrastructure and resolve facility-related issues.
- Coordinate maintenance of:
- Fire extinguishers
- Biometric systems
- Intercom systems
- CCTV backups
- Access control systems
- Coffee machines
- Housekeeping and pest control




- Security operations
- Manage office seating arrangements and workplace readiness.
- Support identification and setup of recent office spaces.
- Coordinate with Fire & Rescue teams and ensure workplace safety compliance.
- Act as BCP (Business Continuity Plan) Coordinator.

5. IT Asset & Access Management

- Coordinate laptop and monitor allocation for employees.
- Handle employee ID cards and building access cards.
- Provide login credentials and onboarding access support.
- Maintain employee access records and verify access management tools/data.

6. Insurance Management

- Manage employee and company insurance processes, including:
- Group Medical Coverage (GMC)
- Group Personal Accident (GPA)
- Cyber Security Insurance
- Company Insurance
- Coordinate additions, deletions, and policy updates.

7. Social Media & Internal Branding

- Upload and manage company posts on:
- HRMS/keka
- LinkedIn
- Facebook
- Support employer branding and employee engagement initiatives.

8. HR Operations & Employee Lifecycle Management

- Support onboarding and induction activities.
- Handle employee exit formalities and documentation.
- Prepare employee-related letters and HR documents.
- Manage roster planning and skill matrix updates.
- Coordinate employee bank account opening processes.
- Support PMS activities as SPOC.
- Conduct organization-wide coordination for:
- Timesheets
- PMS reminders
- HR announcements
- Employee communications
- Ensure employee support and query resolution.
- Drive employee engagement activities, celebrations, and festival events.
- Assist in policy drafting and HR documentation updates.

Preferred Attributes

- BBA/MBA
- Excellent verbal and written communication skills.
- Office Suite: Word, Excel, and PowerPoint
- High ownership.
- Ability to maintain confidentiality and professionalism.
- Ability to work independently and coordinate with multiple stakeholders and vendors.
- Problem-solving mindset with attention to detail.

📌 Admin & HR Operations (Hyderabad)
🏢 Syren Technologies
📍 Hyderabad