Accounts Payable - Supplier Onboarding & Maintenance Specialist

Electronic City, Bengaluru, Karnataka, India Direct Employee: Full Time

Company Overview

H&MV; Engineering is an Irish-headquartered business with an international presence. We are seeking an experienced Accounts Payable - Supplier Onboarding & Maintenance Specialist to join our team and support the Group's supplier onboarding, master data management, compliance, reporting, and continuous improvement activities.

Position Summary

The Supplier Onboarding & Maintenance Specialist will be responsible for managing the end-to-end supplier and contractor onboarding and maintenance processes across the Group. The role will work closely with Group Procurement, Supply Chain, Finance, Accounts Payable, and external suppliers to ensure that supplier records are accurately created, maintained, compliant, and appropriately controlled.

The position will also support audit activities, reporting and analytics, master data quality, fraud prevention controls, and process improvement initiatives.

Key Responsibilities

1. Supplier Onboarding

- Manage approved supplier and contractor onboarding requests in a timely, accurate, and compliant manner.
- Conduct and coordinate required supplier due-diligence and verification checks.
- Validate tax, banking, insurance, compliance, and other supporting documentation.
- Ensure all required approvals are completed in accordance with company policies and procedures.
- Liaise with Procurement, Supply Chain, Finance, and suppliers to resolve onboarding queries.
- Monitor onboarding timelines and identify opportunities to improve turnaround times.
- Act as a key point of contact for stakeholders and suppliers throughout the onboarding process.

2. Supplier Master Data & Maintenance

- Create and maintain supplier and subcontractor master records within the ERP system.
- Ensure supplier master data is complete, accurate, current, and compliant with internal requirements.
- Process supplier amendments, including changes to banking and other sensitive information, in accordance with appropriate controls.
- Apply robust verification and approval procedures to minimise the risk of fraud, error, or unauthorised changes.
- Conduct periodic reviews of supplier master data to identify:

- Duplicate suppliers
- Dormant/inactive suppliers
- Incomplete records
- Outdated information
- Data-quality issues





- Ensure identified issues are investigated and resolved promptly.

3. Controls, Compliance & Audit

- Perform regular audits of supplier onboarding and maintenance activities within SAP/ERP systems.
- Maintain appropriate supporting documentation and audit trails.
- Ensure supplier master-data processes comply with company policies, procedures, and internal controls.
- Support internal and external audit requirements as required.
- Identify control weaknesses and recommend appropriate corrective actions.
- Ensure all activities are performed accurately, consistently, and within agreed timelines.

4. Reporting & Data Analytics

- Prepare regular reports relating to supplier onboarding and maintenance activities.
- Support the Financial Accounting team with monthly reporting requirements.
- Monitor key performance indicators, including onboarding volumes, turnaround times, outstanding requests, and data-quality metrics.
- Analyse supplier master-data trends and identify areas requiring improvement.
- Produce meaningful management information and highlight potential risks, trends, and improvement opportunities.
- Maintain accurate records and reporting dashboards using Excel and other relevant reporting tools.

5. Process Improvement

- Develop, document, and maintain supplier onboarding and maintenance procedures.
- Identify opportunities to standardise and streamline existing processes.
- Explore opportunities to automate manual activities while maintaining appropriate controls.
- Support initiatives designed to improve efficiency, data quality, compliance, and user experience.
- Contribute to wider Accounts Payable, Finance, and Shared Services projects as required.

Qualification
- Bachelor's degree in Accounting, Finance, Commerce, Business Administration, or a related discipline.
- Professional qualification or relevant certification in Accounting/Finance (e.g., ACCA, CIMA, CPA, or equivalent) is advantageous.
- Relevant experience in Accounts Payable, Supplier Master Data, Supplier Onboarding, or Finance Operations.




- Proven experience managing supplier onboarding and supplier master-data maintenance processes.
- Solid working knowledge of Microsoft Excel, including data analysis, reporting, lookups, pivot tables, and data validation.
- Experience working with an ERP system, preferably SAP Business One or a comparable ERP platform.

Skills & Competencies

- Previous experience in an Accounts Payable, Supplier Master Data, or Finance Operations role.
- Practical experience in supplier onboarding and/or supplier master-data maintenance.
- Strong understanding of financial controls, compliance, and data accuracy.
- High attention to detail and a strong risk and control mindset.
- Proficiency in Microsoft Office, particularly Microsoft Excel.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to communicate effectively with suppliers and internal stakeholders at all levels.
- Ability to work independently, prioritise workload, and meet deadlines.
- Strong organisational skills with the ability to manage multiple requests simultaneously.

Desirable Requirements

- Experience with SAP Business One (SAP B1) or another ERP system.
- Experience with supplier master-data management within an ERP environment.
- Experience in reporting, data analytics, or dashboard development.
- Exposure to internal controls, audit, or compliance activities.
- Experience working within a Shared Services or multinational environment.
- Experience identifying and implementing process improvements or automation.

What Success Looks Like

The successful candidate will ensure that suppliers are onboarded efficiently, accurately, and compliantly, supplier master data remains reliable and up to date, sensitive changes are appropriately controlled, and management has clear reporting and analytics to monitor performance and risk. H&MV; Engineering is an equal opportunity employer

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H&MV; Engineering is a leading global provider of specialist design, engineering and construction services across a variety of key sectors including data centres, renewables and utilities. Our ingenuity is developed and strengthened by 3 decades of experience delivering EPC projects across the world. H&MV; Engineering are committed to being environmentally responsible with a driving ambition to continually foster sustainable initiatives.

📌 Accounts Payable - Supplier Onboarding & Maintenance Specialist (Bengaluru)
🏢 Hu0026MV Engineering
📍 Bengaluru