Employment Type:

Full-time (Fixed-term Contract until 30 April 2027)

Work Model:

Hybrid — 3 Days Work from Office | 2 Days Work from Home

Office Days:

Tuesday, Wednesday & Friday

Work from Home Days:

Monday & Thursday

Working Days:

Monday to Friday

Weekly Offs:

Saturday & Sunday

Salary:

₹20,000 per month (Fixed)

About GLAD Foundation

GLAD Foundation is a community-led and community-based organisation working to advance the rights, dignity, inclusion, joy, and well-being of transgender, non-binary, gender-diverse communities, and people of diverse sexual orientations across India.

Through community engagement, leadership development, advocacy, skilling, workplace inclusion, and capacity-building initiatives, we create safe and affirming spaces where individuals can access opportunities, build meaningful connections, and thrive.

As a growing organisation, GLAD is strengthening the systems behind its work, including accounting, grant management, office administration, documentation, and organisational processes.

About the Role

We're looking for a reliable, organised, and detail-oriented Accounts & Administration Coordinator to support the day-to-day financial and administrative functioning of GLAD Foundation.

The role is primarily focused on accounts and financial records, while also supporting routine office administration, procurement, vendors, assets, supplies, documentation, and other operational requirements.

You will work closely with the Founder & Executive Director, programme team, and GLAD's external Chartered Accountant.

GLAD currently maintains some financial records through Excel and is moving towards a more structured accounting system, including Zoho Books. You will help maintain accurate records and support stronger systems as the organisation grows.

This is a full-time role. On Tuesday, Wednesday and Friday, you will work from our Saket office. Being in the office is significant because the role involves coordination around documents, approvals, payments, vendors, office requirements, and the wider team.

You are not expected to know everything on your first day. We value people who are willing to learn, ask questions, take initiative, and take ownership of their work. A good understanding of basic accounting, attention to detail, reliability, and willingness to handle practical administrative tasks are important for this role.

Key Responsibilities

Accounts & Bookkeeping (35%)

- Maintain accurate and up-to-date books of accounts.
- Record income, expenses, payments, receipts, reimbursements, and advances.
- Maintain accounting records in Excel/Zoho Books and support the transition to Zoho Books.
- Perform regular bank reconciliation and maintain petty cash records where applicable.
- Ensure transactions are recorded under the appropriate account, project, grant, and budget head.
- Maintain bills, invoices, vouchers, approvals, and payment proofs in an organised manner.
- Identify discrepancies, missing documents, or unusual transactions and flag them promptly.

Payments, Payroll & Grant Support (20%)

- Process routine staff, consultant, vendor, and programme-related payments and reimbursements.
- Check approvals and supporting documents before processing payments.
- Track advances and ensure timely settlement with supporting documents.
- Support monthly payroll and related TDS documentation.
- Track expenditure against approved budgets and maintain grant-wise financial records.
- Support preparation of Fund Utilisation Reports,



budget-versus-actual statements, and other donor financial information.

GLAD's institutional grant requires proper computerized accounting, expenditure tracking against approved budget categories, and appropriate supporting documentation. Assets, Inventory & Procurement Support (15%)

- Maintain the Fixed Asset Register, including asset/reference numbers, purchase details, funding source, location, and assigned custodian.
- Support tagging and basic tracking of laptops, furniture, equipment, and other organisational assets.
- Maintain basic inventory and stock records for office and programme materials.
- Support periodic physical verification of assets and inventory.
- Support routine procurement by maintaining purchase documentation, invoices, quotations, and required approvals.
- Coordinate with vendors for routine purchases, bills, deliveries, and related documentation.
- Flag missing documentation, discrepancies, or unusual purchases to management.

GLAD's internal-control materials include separate fixed-asset, stock and inventory records, and the organisation's financial systems are intended to maintain clear records of organisational resources. Office Administration & Operations (20%)

- Support day-to-day office administration and routine operational requirements.
- Maintain organised records for office agreements, vendor information, bills, service arrangements, and other administrative documents.
- Coordinate routine office purchases such as stationery, supplies, utilities, and other approved requirements.
- Coordinate with vendors, service providers, building management, and other external contacts when required.
- Support office-related payments, renewals, service requests, and documentation.
- Maintain basic records of office supplies and consumables and flag replenishment requirements.
- Support logistics for internal meetings, office activities, and programme-related requirements when needed.
- Assist with basic travel and logistical coordination when required.

Audit, Compliance & Documentation Support (10%)

- Keep financial and administrative records organised and audit-ready.
- Prepare ledgers, reconciliations, schedules, vouchers, and supporting documents required for audit.
- Coordinate with the external Chartered Accountant for routine financial information and documentation.
- Support TDS, income-tax, GST where applicable, and other finance-related statutory requirements.
- Maintain financial and administrative records required for donor and organisational reporting.
- Follow GLAD's Finance, HR, and other internal policies relevant to the role.
- Maintain confidentiality of financial, employee, donor, vendor, and organisational information.
- Flag financial discrepancies, missing records, or possible compliance concerns to management.

The role supports these processes but does not require the person to independently provide legal, tax, audit, or professional Chartered Accountant advice. Specialised work will remain with GLAD's external CA and relevant professionals.

Who We're Looking For

We're looking for someone who:

- Is accurate, organised, and comfortable working with numbers and records.




- Is dependable and takes responsibility for completing tasks on time.
- Handles money, documents, and confidential information with honesty and discretion.
- Is comfortable balancing routine accounting work with practical administrative responsibilities.
- Takes initiative and follows through on small but important operational tasks.
- Can work independently while also coordinating well with a small team.
- Is willing to learn new software, systems, and processes.
- Communicates clearly and professionally.
- Believes in dignity, inclusion, equity, and respect for all people.

Education & Experience A background in Commerce, Accounting, Finance, Business Administration, or a related field is preferred. Around 1–3 years of relevant experience in accounting, bookkeeping, office administration, operations, or a combination of these areas is preferred.

Experience with any of the following will be an advantage:

- Tally, Zoho Books, or similar accounting software
- Bank reconciliation and bookkeeping
- Payroll and TDS support
- Grant or donor financial reporting
- Fixed asset and inventory records
- Procurement and vendor coordination
- Office administration

We value practical ability, reliability, ownership, and willingness to learn alongside formal qualifications. We are not looking for a Chartered Accountant, Finance Manager, or senior Operations Manager for this position. We are looking for someone who can independently handle day-to-day accounts while also keeping basic administrative and operational work organised.

Essential Skills

- Understanding of basic accounting and bookkeeping.
- Familiarity with bank reconciliation.
- Comfortable using Excel and Google Sheets.
- Familiarity with Tally, Zoho Books, or similar software, or willingness to learn.
- Basic knowledge of TDS and GST, or willingness to learn.
- Good organisational and record-keeping skills.
- Good written and verbal communication in English and Hindi.
- Comfortable using Google Workspace.
- Able to coordinate professionally with vendors and external service providers.
- Strong attention to detail, reliability, and confidentiality.
- Comfortable working from the GLAD Foundation office on designated days.

What We Offer

- Fixed monthly salary of ₹20,000.
- Full-time hybrid work model.
- Tuesday, Wednesday and Friday working from the GLAD Foundation office.
- Monday and Thursday working from home.
- Saturday and Sunday fixed weekly offs.
- Compensatory off when weekend programme activities require participation.
- Hands-on experience across accounting, grant management, administration, procurement, and organisational systems.
- Opportunity to work closely with the leadership team and external Chartered Accountant.
- Professional learning, mentorship, and opportunities to grow.
- A collaborative, inclusive, and supportive work environment.

Equal Opportunity Employer GLAD Foundation is committed to building a diverse, inclusive, and respectful workplace.

We welcome applications from people of all genders, gender identities, sexual orientations, religions, castes, abilities, communities, and backgrounds.

As a community-led organisation, we strongly encourage applications from transgender, non-binary, and gender-diverse individuals, while welcoming anyone who shares our commitment to inclusion, equity, and social justice.

How to Apply

Interested candidates are invited to complete the online application form by Tuesday, 8 September 2026, 11:59 PM (IST).

📌 Accounts & Administration Coordinator (New Delhi)
🏢 GLAD Foundation
📍 New Delhi