Position: Office Management Executive / Office Administrator

Department: Administration

Employment Type: Full-Time

Job Summary

We are looking for a responsible and well-organized Office Management Executive to manage day-to-day office operations, maintain records, coordinate with staff and vendors, and ensure smooth functioning of the workplace.

Key Responsibilities

- Manage daily office administration and routine operations.
- Maintain office records, documents, files, bills, and correspondence.
- Handle incoming and outgoing calls, emails, couriers, and documents.
- Maintain employee attendance, leave records, and basic staff documentation.
- Coordinate with sales, accounts, warehouse, and management teams.
- Manage office supplies, stationery, housekeeping requirements, and other consumables.
- Coordinate with vendors, service providers, electricians, technicians, and other external agencies.
- Prepare quotations, invoices, purchase orders, reports, and official letters when required.
- Maintain customer, supplier, and vendor records.
- Follow up on pending payments, documents, deliveries, and approvals.
- Schedule meetings, appointments, and management activities.
- Maintain proper filing of purchase bills, sales documents, expense bills, and other records.
- Assist management in preparing reports and checking daily work progress.
- Coordinate employee duties and ensure assigned work is completed on time.
- Handle basic Excel/Google Sheets entries and maintain office data.
- Support recruitment,



joining formalities, employee documentation, and general HR administration.
- Ensure cleanliness, discipline, and qualified working standards within the office.
- Handle confidential company information responsibly.
- Perform any other administrative duties assigned by management.

Required Skills

- Good communication and coordination skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Excel, MS Word, email, and Google Sheets.
- Ability to maintain records and prepare reports.
- Basic knowledge of billing, accounts, and office documentation preferred.
- Ability to handle multiple tasks simultaneously.
- Good follow-up and problem-solving skills.
- Professional and responsible attitude.
- Ability to work independently as well as with a team.

Qualification

- Graduate in any discipline preferred.
- Candidates with B.Com, BBA, BA, or equivalent qualifications may apply.
- Basic computer knowledge is essential.

Experience Preferred: 13 years of experience in office administration, office management, back-office operations, or a similar role.

Freshers with strong communication, computer, and organizational skills may also be considered.

Preferred Candidate The ideal candidate should be disciplined, punctual, organized, confident in handling staff and vendors, comfortable with documentation and follow-ups, and capable of independently managing routine office operations.

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