JOB TITLE: Freelance Zoom Webinar Producer & Event Host

EMPLOYMENT TYPE: Freelance/Contract

DURATION: September, with the possibility of ongoing work

NUMBER OF EVENTS: Approximately 15 virtual summits and webinars

WORKING LOCATION: Remote

ROLE OVERVIEW

We are looking for an experienced and dependable Zoom Webinar Producer & Event Host to manage the live delivery of approximately 15 professional virtual events during September.

The successful candidate will take ownership of the technical Zoom environment, support speakers and sponsors, host or moderate sessions, manage the event agenda, and ensure a smooth and qualified experience for all participants.

PRE-EVENT RESPONSIBILITIES

- Create or configure Zoom Webinar sessions
- Review the agenda, speaker details and presentation schedule
- Conduct rehearsals and technical checks with speakers and sponsors
- Confirm microphones, cameras, lighting and internet connectivity
- Collect and organize presentations, videos and other event materials
- Brief speakers on joining instructions, timings and session procedures
- Coordinate with the internal production and sponsorship teams
- Prepare polls, Q&A; settings, branding and webinar permissions
- Confirm recording, captioning and attendee registration settings
- Prepare a backup plan for technical or connectivity issues

LIVE-EVENT RESPONSIBILITIES
- Open the webinar before the scheduled start time
- Admit speakers, panellists and internal team members
- Welcome attendees and deliver housekeeping announcements
- Introduce speakers, sponsors and sessions professionally
- Manage microphones, cameras, screen sharing and spotlighting
- Ensure presentations and sponsor videos are displayed correctly
- Monitor session timings and provide time reminders to speakers
- Manage transitions between keynotes, panels and networking breaks
- Moderate questions submitted through the Q&A; and chat functions
- Launch and close audience polls




- Monitor attendee behaviour and remove disruptive participants if necessary
- Troubleshoot audio, video, presentation and connectivity problems
- Maintain communication with the internal team throughout the event
- Ensure the complete event is recorded correctly

POST-EVENT RESPONSIBILITIES
- Download and organize webinar recordings
- Export attendee, registration, Q&A;, poll and engagement reports
- Share recordings and reports with the internal team
- Document any technical or operational issues
- Provide recommendations for improving future webinars

REQUIRED SKILLS AND EXPERIENCE

- Demonstrable experience managing Zoom Webinars or professional virtual events
- Excellent command of spoken and written English
- Confident and professional presentation style
- Strong technical troubleshooting ability
- Excellent organization and time-management skills
- Ability to manage multiple speakers and sessions
- Ability to remain composed during live-event challenges
- Strong attention to detail
- Availability across different international time zones when required

TECHNICAL REQUIREMENTS

- Reliable laptop or desktop computer
- High-speed and stable internet connection
- Professional headset or external microphone
- Quiet and professional working environment
- Backup internet connection or mobile hotspot
- Backup device and power solution preferred

PERFORMANCE EXPECTATIONS

- Join at least 45–60 minutes before every event
- Complete all speaker checks before the event begins
- Ensure sessions run according to the approved agenda
- Maintain a qualified attendee and speaker experience
- Submit recordings and reports promptly after every event
- Remain fully available throughout each assigned webinar

APPLICATION REQUIREMENTS

Applicants should provide

- An updated CV or LinkedIn profile
- Details of relevant webinar or virtual-event experience
- Examples or recordings of previously hosted events, if available
- A short introduction video demonstrating spoken English
- September availability, including supported time zones
- Expected fee per webinar or for the complete September project

📌 VirtualB Event Manager & Host (India)
🏢 Tech Trek Events
📍 India