Job Purpose To manage employee and off-roll employee reimbursement processes, advance payments, travel expense accounting, monthly provisions, and MIS reporting, while ensuring compliance with company policies, maintaining accurate financial records, and processing claims in a timely and effective manner.
Key Responsibilities
1. Employee Reimbursement Processing
- Process and verify employee reimbursement claims for:
- Business Expenses
- Telephone Expenses
- Domestic Travel Expenses
- Market Working Allowances
- Verification of supporting documents, bills, and approvals.
- Ensure timely reimbursement of payments
- Coordinate with employees for any clarification or additional documentation wherever required.
- Availing GST ITC for Domestic travel expenses.
2. International Reimbursement Management
- Process international travel expense claims received from employees across PAN India.(Titan & TEAL)
- Verify foreign currency transactions, expense categorization, and policy adherence.
- Coordinate with employees for any clarification or additional documentation wherever required.
3. Employee Advance Payments
- Process employee advance requests for:
- Business Expenses
- Domestic Travel Expenses
- Track outstanding advances and follow up for closure.
4. Off-Role Employee Reimbursements
- Reimbursement payments for:
- Interns
- TalentPro employees
- Retainers and consultants
- Verification of supporting documents and approvals.
5. Weekly Reimbursement File Preparation
- Prepare and validate weekly employee reimbursement files.
- Generate and submit reimbursement payment files as per payment cycle.
- Ensure accuracy and completeness before processing the payment.
6. Provision
- Clearing all received claims before last date of month.
- Preparation of Month end provision file for book closure.
- Maintain supporting documentation for audit purposes.
7. MIS Reporting
- Prepare MIS reports
- Analyse reimbursement volumes, pending claims, advances, and exception cases.
8.Key Skills Required
- MIS Reporting
- Microsoft Excel (Advanced)
- ERP/Expense Management Systems (SAP)
- Stakeholder Management
9.Qualification & Experience
- Bachelor’s degree in commerce.
- Experience in Travel & Expense Operations, or Employee Reimbursement Management 1 to 2 years.
- Excellent communication skills & should be a team player
- Highly energetic & self-motivated & should be able to complete targets on time.