Job Responsibilities

- Act as the primary coordination point between the project site team and the client.

- Coordinate with the Project Manager, Site Engineers, Planning, QA/QC, MEP, Safety, contractors, and client representatives.

- Attend client meetings and coordinate project-related requirements, instructions, and communications.

- Follow up on client approvals, drawings, technical clarifications, inspections, and submissions.

- Coordinate and track RFI, material approvals, shop drawings, inspection requests, and other project documents.

- Maintain records of client instructions, observations, comments, and approvals.

- Coordinate site inspections with the client/consultant and ensure timely closure of observations.

- Monitor site progress and communicate updates, issues, and requirements to the client and management.

- Coordinate with the site team to ensure timely implementation of client instructions.

- Prepare meeting agendas, Minutes of Meeting (MOM), action trackers, and follow-up reports.

- Track pending approvals, submissions, and action points and ensure timely closure.





- Assist the Project Manager in resolving site coordination issues and maintaining valuable client relationships.

- Coordinate project correspondence and maintain proper documentation.

- Support the preparation of daily, weekly, and monthly project progress reports.

- Ensure effective communication between all project stakeholders for smooth project execution.

- Escalate critical issues, delays, and client concerns to the Project Manager for timely resolution.

Required Skills

- Excellent communication and coordination skills.

- Robust ability to coordinate between client, consultant, and site teams.

- Good knowledge of construction/project execution activities.

- Good documentation and reporting skills.

- Proficiency in MS Word, MS Excel, PowerPoint, and email communication.

- Knowledge of AutoCAD is an added advantage.

- Ability to prepare MOM, action trackers, progress reports, and project correspondence.

- Good follow-up and problem-solving skills.

- Ability to handle multiple tasks and meet project deadlines.

- Professional approach and good interpersonal skills.

📌 Project Coordinator - Building Project (Indore)
🏢 Galacon Infrastructure And Projects
📍 Indore