Key Responsibilities

Office &

- Facility Administration

- Manage day-to-day office administration and ensure the workplace is organised, well-maintained and adequately stocked.

- Manage furniture requirements, including procurement, installation, repairs, shifting and replacements.

- Coordinate housekeeping, maintenance, repairs and other facility-related requirements.

- Coordinate with team members to understand and fulfil their administrative and workplace requirements.

Inventory &

- Procurement

- Manage inventory of company components, including maintaining accurate stock records, monitoring usage, conducting periodic stock checks and ensuring timely replenishment.

- Manage inventory and timely replenishment of stationery, kitchen supplies, snacks, drinking water and cleaning materials.

- Coordinate office and component purchases, obtain quotations where required, and liaise with suppliers and vendors.

- Maintain records of purchases, inventory, invoices, warranties and other relevant documentation.

IT, Internet &

- Telecommunications

- Manage internet and telephone connections, including installations, renewals, bills, repairs and troubleshooting,



and liaise with telecom/service providers.

- Coordinate with the IT team/vendor for laptops, accessories, printers, software and other employee requirements.

- Ensure recent team members receive the required equipment and office essentials, and coordinate collection/return of company equipment when required.

Vendor &

- General Coordination

- Coordinate with accounts, IT, telecom, housekeeping, maintenance and other vendors for quotations, purchases, invoices, payments, documentation and timely completion of work.

- Maintain updated vendor records and a calendar of recurring payments, renewals, maintenance and service requirements.

- Coordinate courier, dispatch and incoming/outgoing shipments as required.

- Manage office access, keys, visitors and other basic office arrangements.

- Assist with travel, meetings, events, team lunches, celebrations and other employee-engagement activities as required.

- Assist management with ad-hoc administrative tasks and projects.

- Proactively identify upcoming requirements and resolve issues before they impact the team.

📌 Office & Administration Executive (Gurugram)
🏢 CHI Hi-tech Gaas Solutions
📍 Gurugram