Role & responsibilities

MIS & Management Reporting

- Prepare and update monthly MIS reports and management reports related to project activities.
- Compile project-related data from various departments and ensure its accuracy and completeness.
- Maintain and update project databases, records, and MIS trackers.
- Prepare reports and data summaries as required by management for project monitoring and review.
- Ensure timely submission of MIS reports as per defined reporting schedules.

1. Customization Sheet Verification & Site Progress Validation

- Verify customization sheets for all project phases and ensure that the recorded information is complete and accurate.
- Cross-check executed works mentioned in customization sheets with actual site progress.
- Coordinate with the Site Team to verify discrepancies between documented and executed works.
- Maintain proper records of verified and pending customization-related information.
- Highlight discrepancies and follow up with the concerned teams for necessary corrections.

1. Drawing Coordination & Documentation

- Coordinate with the Site Team, CRM Team, and Architecture Team regarding drawing-related issues, clarifications, and revisions.
- Maintain and regularly update drawing registers for project documentation.
- Track drawing submissions, revisions, approvals, and pending clarifications.
- Ensure that the latest approved drawings and relevant documentation are properly recorded and maintained.
- Follow up with concerned departments on pending drawing-related issues.

1. Contractor Coordination & Meeting Management

- Coordinate and schedule meetings with contractors and relevant project stakeholders.
- Prepare Minutes of Meeting (MOM)



based on discussions and decisions taken during project meetings.
- Circulate MOMs to concerned stakeholders within the required timeline.
- Maintain proper records of MOMs and track action points until closure.
- Follow up with responsible teams/contractors regarding pending action items.

1. Project Data & Documentation Management

- Compile and maintain project-related data, documents, and records in a systematic manner.
- Maintain and update MEP-related records and documentation.
- Ensure proper filing, indexing, and retrieval of project documents.
- Maintain accurate records of project activities and supporting documentation.
- Ensure that project documents are properly organised and readily accessible to authorised personnel.

1. Issue Tracking & Follow-up

- Maintain an updated project issue tracker covering pending issues, responsible persons, target dates, and current status.
- Follow up with concerned departments and stakeholders for closure of pending issues.
- Monitor the status of outstanding issues and provide regular updates to the Project Head / Project Manager.
- Escalate critical or long-pending issues to the concerned authority.
- Ensure proper documentation of issue resolution and closure.

1. Data Control & Project Documentation

- Ensure systematic documentation and data control for all project activities.
- Maintain consistency and accuracy across project records and reports.
- Regularly update project trackers and ensure that information is current.
- Maintain proper version control of relevant project documents and records.
- Support the project team in retrieving required project data and documentation whenever required.

📌 Mis Executive (Bhubaneswar)
🏢 City Trade Arcade
📍 Bhubaneswar