Responsibilities

- Manage the overall assigned Projects from a finance, compliance and administration perspective with the help of project lead and project team.

- Act as the site-in-charge and oversee all on-site activities.

- Manage committed deliveries and ensure alignment with client expectations.

- Ensure effective data management, monitor tax compliance, and coordinate with internal and external auditors of the client.

- Handle vendor and contract management efficiently.

- Enhance client satisfaction and engage actively with Management Committee members.

- Ensure the smooth functioning of client s day-to-day operations.

- Discharge duties and responsibilities delegated by Zipgrid Project Leads and other members of the Project Office.

- Monitor/perform routine admin activities as instructed by Managing Committee members.

Requirements and skills:

- Proficiency in MS Office.

- Should be adept at learning recent accounting applications including but not limited to the proprietary accounting software of Zipgrid.

- Broad understanding of taxation matters for approval and payment coordination of GST, TDS, etc.

- Proficiency in Vendor management and Accounts Payable process.

- Understanding of Society Model Byelaws, Maharashtra Cooperative Societies Act, and other necessary updates.

- Ability to summarize, articulate and communicate complex client matters coherently to the Project team.

- Ability to draft formal communication of the client viz. minutes of meetings, official letters, emails, etc.

Detailed Job Profile:

I. Billing AR Management:

- Responsible for providing billing instructions promptly.

- Passing all the Receipt Entries daily.

- Ability to resolve client queries in collaboration with the Project Team.





- Weekly updating the Bank statement and sharing it along with the Daybook Template.

- Ensuring the regular deposit of cheques in the Bank.

- Monitoring the activities and MIS of the virtual accounts, POS machines, or any other payment modes used by the client.

- Management of cash income, penalties and other ad hoc incomes.

II.

Booking

Accounts:

- Receive and verify supplier invoices for accuracy and compliance with agreed terms.

- Process approved invoices for payment according to payment terms.

- Archive all procurement and payment documents for future reference and audit purposes.

- Petty cash management as per the defined SOP.

- Updating Vendor master database in Daybook Template.

- Approval of Vendors Invoices from Committee then preparation of cheques payment vouchers.

- All types of payment entries are to be updated daily in the Daybook Template.

III.

Banking

Treasury:

- Tracking Cheque lifecycle - Undeposited cheques.

- Any Post-dated cheques.

- Updating the signatories in a timely manner.

- Managing net banking and other electronic payment workflows.

IV.

Withholding

Tax matters:

- Adherence to the timeline to pay the challan i.e. before the 7th of the following month.

- Check TDS rate section applicability on Vendor Invoice.

- Timely deduction of TDS on base amount of vendor invoice.

- Communicate notices/intimations from the Income-tax department to the internal tax/project team.





- Broad understanding of TDS reports and coordinating the approval and payments.

V. Goods and Service Tax:

- Responsible for providing relevant inputs/workings to enable timely filing of relevant returns.

- Adherence to the timelines to pay the challan i.e. before the 20th of the following month.

- Cross-verification of Vendors invoices through Purchase Order/Contract/Cost Sheet etc.

Verify

Societys GST No., RCM applicability, GST rate/amount.

- Follow up with Vendors whose ITC is not reflecting in GSTR 2A.

- Inform the Committee about the vendors whose ITC is not reflecting in GSTR 2A to take appropriate action in a timely manner.

- Broad understanding of GST reports and workings for coordination of approval and payment.

VI.

Income

Tax:

- Get Advance Tax paid as per the Computation of Income prepared by the internal project team.

- Communicate Notices/intimations from the Income-tax department to the internal project team.

VII. Project MIS:

- Daily Management Report to be shared with the client.

- Tracking of compliance and general office admin to-do list and activities.

- Sharing Outstanding Collection Reports with Managing Committee members.

VIII.

Office

Admin:

- Weekly virtual meeting with the other project team members and project coordination.

- Attend mandatory training scheduled/suggested by the respective project leads.

- Communication with the local body/Vendors on behalf of the client.

- Other administrative work assigned by the Managing Committee members.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager - FCO (Finance, Compliance & Office) (Mumbai)
🏢 Zipgrid
📍 Mumbai