Responsibilities

- Manage the overall assigned Project from a finance, compliance and administration perspective.

- Take ownership of the Project and act as the site-in-charge, overseeing all on-site activities.

- Manage committed deliveries and ensure alignment with client expectations.

- Ensure effective data management, tax compliance, and coordination with internal and external auditors of the client.

- Handle vendor and contract management efficiently.

- Enhance client satisfaction and engage actively with Management Committee members.

- Ensure the smooth functioning of client s day-to-day operations.

- Discharge duties and responsibilities delegated by Zipgrid Project Leads and other members of the Project Office.

- Monitor/perform routine admin activities as instructed by Managing Committee members.

Requirements and skills

- Advanced understanding of accounting concepts with an analytical and reviewer mindset.

- Proficiency in MS Office and accounting software like Tally. Should be adept at learning current accounting applications including but not limited to the proprietary accounting software of Zipgrid.

- Working knowledge of taxation workings reconciliations for approval and payment coordination (GST, TDS, Advance Tax, Income Tax, etc.) along with the ability to coordinate with the expert project/tax team at the Zipgrid office seamlessly.

- Proficiency in Vendor management and Accounts Payable process.

- Understanding of Society Model Byelaws, Maharashtra Cooperative Societies Act, and other necessary updates.

- Ability to develop and work on annual budgets of the client.

- Ability to summarize, articulate and communicate complex client matters coherently to the Project team.

- Ability to draft formal communication of the client viz. minutes of meetings, official letters, emails, etc.

- Modern leadership skills,



an entrepreneurial mindset and good communication skills are a must for this job.

Detailed Job Profile

I. Billing AR Management:

- Responsible for providing billing instructions promptly.

- Ensuring the passing of all Receipt Entries daily.

- Ability to resolve client queries in collaboration with the Project Team.

- Weekly updating the Bank statement and sharing it along with the Daybook Template.

- Ensuring the regular deposit of cheques in the Bank.

- Monitoring the activities and MIS of the virtual accounts, POS machines, or any other payment modes used by the client.

- Management of cash income, penalties and other ad hoc incomes.

II.

Booking

Accounts:

- Receive and verify supplier invoices for accuracy and compliance with agreed terms.

- Process approved invoices for payment according to payment terms.

- Archive all procurement and payment documents for future reference and audit purposes.

- Petty cash management as per the defined SOP.

- Updating Vendor master database in Daybook Template.

- Approval of Vendors Invoices from Committee then preparation of cheques payment vouchers.

- All types of payment entries are to be updated daily in the Daybook Template.

III.

Banking

Treasury:

- Tracking Cheque lifecycle - Undeposited cheques.

- Any Post-dated cheques.

- Investment lifecycle coordination - calculation of Fixed Deposit amounts, workings and related record keeping.

- Updating the signatories in a timely manner.

- Managing net banking and other electronic payment workflows.

IV.

Withholding

Tax matters:





- Adherence to the timeline to pay the challan i.e. before the 7th of the following month.

- Check TDS rate section applicability on Vendor Invoice.

- Timely deduction of TDS on base amount of vendor invoice.

- Communicate notices/intimations from the Income-tax department to the internal tax/project team.

- Working knowledge of TDS reports and coordinating the approval and payments.

V. Goods and Service Tax:

- Responsible for providing relevant inputs/workings to enable timely filing of relevant returns.

- Adherence to the timelines to pay the challan i.e. before the 20th of the following month.

- Cross-verification of Vendors invoices through Purchase Order/Contract/Cost Sheet etc.

Verify

Societys GST No., RCM applicability, GST rate/amount.

- Follow up with Vendors whose ITC is not reflecting in GSTR 2A.

- Inform the Committee about the vendors whose ITC is not reflecting in GSTR 2A to take appropriate action in a timely manner.

- Understanding of GST reports and workings for coordination of approval and payment.

VI.

Income

Tax:

- Get Advance Tax paid as per the Computation of Income prepared by the internal project team.

- Communicate Notices/intimations from the Income-tax department to the internal project team.

VII. Project MIS:

- Daily Management Report to be shared with the client.

- Tracking of budgeted expenses vs actual expenses.

- Tracking of compliance and general office admin to-do list and activities.

- Project MIS submission and tracking actionable items.

- Sharing Outstanding Collection Reports with Managing Committee members.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Lead Manager - FCO (Finance, Compliance & Office) (Mumbai)
🏢 Zipgrid
📍 Mumbai