Preamble Design is an architecture and interior design studio creating thoughtfully designed residential and commercial spaces. We are looking for a highly organised, professional and proactive Executive Assistant & Office Manager to support the Principal Designer and oversee the smooth functioning of our office.
Key Responsibilities
- Manage the Principal Designer’s calendar, appointments, meetings and daily schedule.
- Coordinate communication with clients, vendors, consultants and team members.
- Organise meetings, prepare agendas and follow up on action points.
- Maintain project records, contracts, proposals, invoices and other confidential documents.
- Oversee daily office administration and ensure efficient office operations.
- Monitor staff attendance, punctuality, leave records and office discipline.
- Assist with recruitment, employee onboarding and general HR coordination.
- Coordinate travel arrangements, site visits and client meetings.
- Track pending tasks, deadlines, payments and important follow-ups.
- Manage office supplies, maintenance, vendors and service providers.
- Handle sensitive information with complete professionalism and confidentiality.
- Support the management team with administrative and operational requirements.
Candidate Requirements
- Bachelor’s degree in Business Administration, Management, Communications or a related field.
- Minimum 2–4 years of relevant experience as an Executive Assistant, Office Manager or in a similar administrative role.
- Excellent written and spoken English.
- Robust organisational, communication and time-management skills.
- Proficiency in Microsoft Office and Google Workspace.
- Ability to multitask, prioritise responsibilities and work independently.
- Professional appearance and confident interpersonal skills.
- High attention to detail, reliability and discretion.
- Prior e