HR GENERALIST ROLES &

- RESPONSIBILITIES

1. Recruitment &
- Talent Acquisition

- Manage end-to-end recruitment for assigned positions, from sourcing to joining.

- Coordinate with department heads/managers to understand manpower requirements.

- Source candidates through job portals, LinkedIn, references, consultants, and other channels.

- Screen resumes, conduct initial HR interviews, and coordinate technical/management interviews.

- Manage offer negotiation, documentation, joining formalities, and onboarding.

- Maintain recruitment trackers and monitor Time-to-Fill, joining ratio, and recruitment pipeline.

1. Employee Lifecycle Management

- Manage employee lifecycle activities from joining to exit.

- Prepare and maintain offer letters, appointment letters, confirmation letters, transfer letters, promotion letters, and other HR documents.

- Ensure proper employee documentation and personnel records.

- Coordinate employee transfers, promotions, confirmations, and internal movements.

1. Attendance, Leave &
- Payroll Coordination

- Monitor employee attendance, leave, late coming, absenteeism, and regularisation.

- Coordinate monthly payroll inputs including attendance, leave, incentives, deductions, current joiners, and full & final settlements.

- Coordinate with Finance/Payroll teams to ensure timely and accurate salary processing.

- Maintain and verify attendance and payroll-related reports.

1. HR Policies &
- Compliance

- Implement HR policies, procedures, and employee guidelines across the organisation.

- Support development and periodic review of HR policies.

- Ensure compliance with applicable labour laws, statutory requirements, and company policies.

- Coordinate with external consultants/agencies for statutory compliance such as PF, ESIC, PT, gratuity,



labour welfare and other applicable compliances.

- Maintain proper HR and statutory records.

1. Employee Engagement &
- Relations

- Act as the first point of contact for employees regarding HR-related queries and concerns.

- Handle employee grievances professionally and ensure timely resolution.

- Conduct employee engagement activities, celebrations, training programs, and internal initiatives.

- Promote positive employee relations and a healthy workplace culture.

- Conduct employee feedback and support retention initiatives.

1. Performance Management

- Coordinate the performance appraisal and review process.

- Ensure timely completion of probation/confirmation reviews.

- Support managers in setting KPIs/KRAs and documenting performance concerns.

- Assist in Performance Improvement Plans (PIPs) and employee development initiatives.

1. Learning &
- Development

- Identify training requirements in coordination with department heads.

- Coordinate internal and external training programs.

- Maintain training calendars, attendance, feedback, and training records.

- Evaluate training effectiveness and maintain documentation.

1. HR MIS &
- Reporting

- Prepare and maintain regular HR MIS reports.

- Track headcount, attrition, absenteeism, recruitment status, manpower cost, and employee movements.

- Maintain accurate HR databases and employee records.





- Provide HR reports and analysis to management for decision-making.

1. Employee Exit &
- Full &
- Final Settlement

- Manage resignation and exit formalities.

- Conduct/coordinate exit interviews and document employee feedback.

- Coordinate clearance, handover, relieving/experience letters, and full & final settlement.

- Ensure proper recovery of company assets, advances, and other dues where applicable.

1. HR Operations &
- Administration

- Ensure smooth day-to-day HR operations.

- Coordinate employee ID cards, HRMS/attendance systems, employee records, and HR documentation.

- Coordinate with Administration, Finance, IT, and other departments on employee-related matters.

- Maintain confidentiality of employee information and HR records.

- Support management in implementing HR initiatives and organisational changes.

KEY PERFORMANCE AREAS (KPIs)

- Recruitment closure & joining ratio

- Time-to-Fill positions

- Employee retention & attrition

- Attendance and payroll accuracy

- Employee grievance resolution

- HR documentation accuracy

- Compliance adherence

- Employee engagement

- Performance review completion

- HR MIS accuracy and timely reporting

CANDIDATE PROFILE

- Graduate/Postgraduate in HR, Human Resources, Business Administration, or related field.

- 3–7 years of relevant HR Generalist experience.

- Strong knowledge of recruitment, employee relations, HR operations, attendance, payroll coordination, and HR policies.

- Good communication, interpersonal, coordination, and problem-solving skills.

- Working knowledge of HRMS/ERP/Attendance &
- Payroll systems

.

- Ability to independently manage day-to-day HR activities and coordinate effectively with management and employees.

📌 Hr Assistant (Ahmedabad)
🏢 Samsara Buildtech
📍 Ahmedabad