We’re Hiring: HR & Admin Executive / Recruitment Coordinator

Company: Navavarn Events & Marketing Pvt. Ltd.

Location: Kasturi Nagar, Bengaluru

Employment: Full-time | Onsite

Experience: 1–3 years

Working hours: 10:00 AM–6:00 PM | Two Saturdays off per month

Role requirement: Flexibility to support event-day manpower coordination when required.

About the RoleNavavarn is looking for an organised and proactive HR & Admin Executive / Recruitment Coordinator to support recruitment, employee documentation, office administration and event manpower coordination.

This role is well suited to someone who enjoys working with people, maintains records accurately and can coordinate full-time employees, interns, freelancers and project-based event teams.

Key Responsibilities

- Coordinate recruitment for full-time employees, interns, freelancers, event runners, ushers, registration staff, promoters, hospitality teams and other project-based personnel.
- Publish job openings on LinkedIn and relevant job portals, screen applications, schedule interviews and maintain an updated candidate tracker.
- Coordinate offer letters, joining formalities, employee documentation, induction and onboarding activities.
- Maintain employee files, attendance, leave records, salary inputs and other HR documentation accurately and confidentially.
- Build and manage a structured freelancer database categorised by role, location, skills, availability, rates, performance and previous event feedback.
- Coordinate event manpower requirements, reporting schedules, briefing details, dress codes,



attendance and payment records in collaboration with the operations team.
- Follow up with freelancers and event personnel to ensure timely reporting and adherence to assignment requirements.
- Manage routine office administration, including stationery, supplies, meeting schedules, couriers, subscriptions, housekeeping coordination and asset records.
- Support the preparation and implementation of HR and workplace policies covering working hours, event-day reporting, compensatory leave, reimbursements and professional conduct.
- Assist with employee engagement activities, internal meetings, training calendars and performance-review documentation.
- Maintain HR, recruitment, freelancer and office administration trackers and submit periodic status reports.

Required Skills and Experience
- 1–3 years of experience in HR administration, recruitment coordination, office administration or event manpower coordination.
- Basic understanding of recruitment processes, employee records, attendance systems and administrative workflows.
- Good written and verbal communication skills in English; Kannada and Hindi will be added advantages.
- Working knowledge of Excel or Google Sheets, email communication, LinkedIn and job portals.




- Robust coordination, follow-up and documentation abilities.
- Comfortable managing freelancers and handling time-sensitive or last-minute manpower requirements.
- Ability to maintain confidentiality while handling employee and company information.
- Strong organisational skills, attention to detail and the ability to manage multiple priorities.
- A proactive, dependable and solution-oriented approach to work.

What Success Looks LikePerformance in this role will be evaluated based on:
- Turnaround time for closing recruitment requirements.
- Quality, availability and reliability of the freelancer database.
- Accuracy of employee records, attendance and HR documentation.
- Timely reporting and discipline of event manpower.
- Speed and effectiveness in resolving office administration requirements.
- Consistency of recruitment, onboarding and manpower coordination.

Why Join Navavarn?This role offers broad exposure to recruitment, HR operations, office administration and event workforce management. You will work closely with internal teams while helping build a dependable talent and freelancer network for a growing events organisation.

Interested candidates may apply through LinkedIn with their updated résumé and a brief note highlighting their experience in recruitment, HR administration or event manpower coordination.

Regards,

Team Navavarn

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📌 HR & Admin Executive / Recruitment Coordinator (Bengaluru)
🏢 Navavarn Events u0026 Marketing
📍 Bengaluru