Position: HR & Admin Executive

Department: Human Resources & Administration

Location: Dwarka, Sector 23, New Delhi

Experience: 1–3 Years

Employment Type: Full-Time | Work from Office

Job Summary

NuvoRetail is looking for a proactive, organized and process-oriented HR & Admin Executive to manage and coordinate day-to-day HR Operations, employee lifecycle, recruitment support, Learning & Development (L&D;), employee engagement, HR compliance, HR planning & coordination, and office administration.

The role requires strong ownership, documentation and follow-up skills, with the ability to coordinate effectively with employees, managers, vendors and external stakeholders. The ideal candidate should be comfortable managing multiple priorities while ensuring timely execution, process discipline and a positive employee experience.

Key Responsibilities

1. Recruitment & Onboarding

- Coordinate with hiring managers on manpower requirements and recruitment activities.
- Support sourcing, screening, interview scheduling, candidate follow-ups, offer rollout and joining coordination.
- Ensure completion of joining documentation and background/employment verification.
- Coordinate structured onboarding and induction programs.
- Maintain recruitment trackers and provide regular hiring updates.
- Coordinate workstation, access, documentation and other joining requirements.

2. HR Operations & Employee Lifecycle

- Manage employee lifecycle activities including onboarding, documentation, induction, confirmation, transfers, promotions and exits.
- Maintain accurate employee records, personnel files and HR documentation.
- Manage attendance, leave, regularization and employee data through the HRMS.
- Coordinate monthly payroll inputs including attendance, leave, new joiners, exits and salary revisions.
- Prepare and maintain offer, appointment, confirmation, appraisal/promotion, experience and relieving letters.
- Conduct periodic audits of employee files and HR records.
- Ensure employee information is accurate, updated and maintained confidentially.

3. Learning & Development (L&D;)

- Plan, coordinate and execute new-joiner, functional and refresher training programs.
- Coordinate with managers to identify training needs, skill gaps and development requirements.
- Prepare and maintain the training calendar.
- Coordinate trainers, participants, schedules, venues and training vendors.
- Maintain training attendance, assessments, feedback and completion records.
- Track mandatory training and certifications.
- Conduct post-training feedback/assessments and support tracking of training effectiveness.
- Maintain training materials, SOPs and learning resources.
- Support employee upskilling, leadership development and continuous learning initiatives.

4. HR Planning & Coordination

- Support HR planning based on business and manpower requirements.
- Coordinate with department heads/managers for manpower planning, onboarding, training and employee-related activities.
- Maintain HR calendars covering recruitment, onboarding, training,



appraisals and engagement activities.
- Plan and coordinate HR activities and ensure timely execution and follow-up.
- Maintain activity trackers and provide regular status updates to management.
- Coordinate with Payroll, Finance, Administration and other departments on employee-related processes.
- Follow up on pending actions and ensure timely closure.
- Support standardization and improvement of HR processes.

5. Employee Engagement & HR Coordination

- Plan and coordinate employee engagement initiatives, celebrations, surveys and internal HR activities.
- Act as a point of contact for routine employee queries related to HR policies, attendance, leave, payroll and benefits.
- Support performance management and appraisal cycles.
- Coordinate employee communications and HR announcements.
- Support Rewards & Recognition and employee experience initiatives.
- Collect employee feedback and coordinate appropriate follow-up.

6. Compliance & HR Governance

- Maintain HR policies, SOPs, trackers, checklists and employee undertakings.
- Ensure proper documentation and adherence to applicable HR policies.
- Coordinate with Payroll/Finance and external consultants for PF, ESIC, labour compliance and other statutory requirements, wherever applicable.
- Maintain HR MIS and prepare periodic management reports.
- Support internal HR audits and compliance documentation.
- Identify process gaps and support corrective actions and improvements.

7. Administration & Facility Management

- Manage day-to-day office administration and facility operations.
- Coordinate housekeeping, pantry, office supplies, maintenance and workplace hygiene.
- Coordinate with landlords, vendors and service providers for office requirements.
- Obtain and compare vendor quotations and coordinate negotiations, invoices, renewals and service quality.
- Monitor office assets, inventory and administrative records.
- Coordinate access cards, seating arrangements, stationery and workplace requirements.
- Ensure office infrastructure and facilities remain functional, secure and employee-friendly.
- Coordinate maintenance and repair requirements and ensure timely closure.
- Support office events, meetings and administrative arrangements.
- Maintain records of vendors, contracts, assets and administrative expenses.

8. HR MIS, Reporting & Process Improvement

- Maintain accurate HR MIS covering employee data, attendance, leave, recruitment, onboarding, training, engagement and exits.
- Prepare periodic HR and administrative reports for management.
- Maintain trackers for recruitment, employee lifecycle, training, compliance, vendors and administration.




- Ensure timely filing and documentation of HR and administrative records.
- Identify process gaps and support automation, digitization and workflow improvements.
- Standardize HR templates, checklists, SOPs and trackers.

Key Skills & Competencies

- Strong understanding of HR Operations and General Administration
- Employee lifecycle and documentation management
- Recruitment and onboarding coordination
- Learning & Development and training coordination
- HR planning and stakeholder coordination
- HRMS, attendance and leave management
- Payroll coordination and HR compliance
- Employee engagement and employee experience
- Background verification
- Vendor and facility management
- HR MIS and reporting
- Strong MS Excel / Google Sheets skills
- Good communication and stakeholder-management skills
- Strong planning, coordination, follow-up and organizational skills
- Ownership, attention to detail and ability to manage multiple priorities

Preferred Candidate Profile

- 1–3 years of relevant experience in HR Operations, HR Administration and/or General Administration.
- Graduate/Postgraduate in HR, Business Administration or a related discipline.
- Experience in a 100+ employee organization would be preferred.
- Hands-on experience with an HRMS such as Zoho People would be an advantage.
- Experience coordinating training and development activities is preferred.
- Hands-on experience in employee documentation, HR operations and office administration.
- Strong planning, coordination and follow-up skills.
- Comfortable working with employees, managers, vendors and external stakeholders.
- Ability to independently manage routine HR and administrative activities.
- Comfortable working in a fast-paced environment with a strong focus on process, ownership and execution.

About NuvoRetail

Nuvoretail Enlytical Technologies Private Limited is an e-commerce analytics and automation company. Its proprietary platform, Enlytical.ai, helps e-commerce brands address the complexities of the digital commerce landscape through data-driven insights, automation and technology.

The platform provides a unified view of e-commerce business performance across areas such as digital product portfolio analysis, supply chain analytics, e-commerce operations automation, pricing, competitor benchmarking and Amazon advertising automation.

NuvoRetail also provides end-to-end e-commerce solutions covering e-commerce enablement, product content and digital asset creation, on-platform and off-platform marketing, Amazon Marketing Services (AMS), Amazon SEO, e-commerce operations, website development, social media marketing and AI-enabled e-commerce MIS dashboards.

Awards & Recognition

NuvoRetail was recognized as “The Most Promising eCommerce Technology Service Provider in India 2020” by CIOReview India Magazine. The company has also received recognition across global e-commerce services, digital marketing, consulting and industry programs. NuvoRetail is an Amazon Ads Advanced Partner and has been named a finalist at the APAC Amazon Awards.

📌 HR & Admin Executive (Delhi)
🏢 nuvoretail
📍 Delhi