About the Role

We are looking for a professional, friendly, organized, and detail-oriented Front Desk Executive to be the first point of contact for clients, visitors, candidates, employees, and business partners.

In addition to managing the reception area, the role will involve general office administration, expense tracking, petty cash management, invoice and bill documentation, basic bookkeeping, vendor coordination, and day-to-day office expenditure management.

The ideal candidate should have excellent communication skills, a professional personality, strong organizational abilities, and basic knowledge of accounting and financial record keeping.

Key Responsibilities

Front Desk & Reception

- Manage the front desk and reception area professionally.
- Welcome and greet clients, visitors, candidates, and employees.
- Answer, screen, and route incoming phone calls appropriately.
- Handle incoming and outgoing emails, messages, courier deliveries, and correspondence.
- Maintain visitor records and ensure proper visitor coordination.
- Inform relevant employees when visitors or clients arrive.
- Coordinate meetings, appointments, and conference-room bookings.
- Assist candidates and coordinate interview schedules with the HR team.
- Maintain a clean, organized, and professional reception area.
- Provide a welcoming and professional experience to visitors and clients.

Office Administration

- Support the smooth day-to-day functioning of the office.
- Maintain office records, documents, files, and administrative data.
- Manage office supplies and coordinate purchases when required.
- Monitor inventory of stationery, office supplies, pantry items, and other daily requirements.
- Coordinate with vendors,



housekeeping, security, maintenance, and other support staff.
- Handle incoming and outgoing courier and mail services.
- Assist with meeting-room preparation and office arrangements.
- Coordinate with internal departments for routine administrative requirements.
- Support HR and management with basic administrative tasks when required.
- Maintain confidentiality of company, employee, client, and business information.

Accounts & Bookkeeping Support

- Maintain day-to-day records of office expenses and expenditures.
- Record and track routine office payments, purchases, petty cash, and other business expenses.
- Maintain basic bookkeeping records and ensure daily financial transactions are properly documented.
- Collect, organize, and maintain bills, invoices, receipts, payment records, and expense documents.
- Prepare and maintain daily, weekly, and monthly expense reports.
- Track office expenditure and provide regular expense updates to management.
- Maintain and reconcile petty cash records.
- Verify bills, receipts, and supporting documents before submitting them for payment.
- Coordinate with vendors regarding invoices, bills, payments, and outstanding amounts.
- Assist in tracking recurring office expenses and payments.
- Coordinate with the accountant/finance team regarding bills,



payments, expenses, and financial documentation.
- Assist with basic reconciliation of petty cash, expenses, and supporting documents.
- Ensure all financial and expense-related documents are properly organized and maintained.
- Support management with basic financial reports and expense summaries when required.
- Assist with other basic accounting and bookkeeping activities as assigned.

Requirements

- 1-3 years of experience as a Front Desk Executive, Receptionist, Admin Executive, Office Coordinator, or similar role preferred.
- Excellent verbal and written communication skills.
- Professional, confident, friendly, and approachable personality.
- Basic understanding of accounting, bookkeeping, expense tracking, and financial record keeping.
- Comfortable maintaining petty cash and day-to-day office expenditure records.
- Good working knowledge of Microsoft Excel and Microsoft Office.
- Familiarity with accounting software such as Tally, Zoho Books, QuickBooks, or similar tools is an advantage.
- Strong organizational and multitasking abilities.
- Positive telephone etiquette and professional communication.
- Ability to interact confidently with clients, visitors, candidates, vendors, and senior management.
- Strong attention to detail when handling financial and administrative documentation.
- Ability to maintain accurate records and documentation.
- Ability to work independently as well as coordinate with different teams.
- Strong sense of responsibility and confidentiality.
- Ability to work in a fast-paced office environment.
- Professional appearance and a positive attitude.

📌 Front Office Receptionist (Sahibzada Ajit Singh Nagar)
🏢 IMARKIT MEDIA
📍 Sahibzada Ajit Singh Nagar