Location: DLF Gurgaon

Employment Type: Contract (1 Year Renewable)

Role Summary

We are looking for a professional, presentable, and customer-focused Front Office Administrator to manage front desk operations and provide administrative support to ensure smooth day-to-day office functioning. The ideal candidate should possess excellent communication skills, robust organizational abilities, and experience managing visitor services, office coordination, travel arrangements, and administration activities in a corporate environment.

Key Responsibilities

- Manage front desk operations and serve as the first point of contact for visitors, clients, and employees.
- Welcome guests, maintain visitor records, and coordinate meeting room bookings.
- Handle incoming calls, emails, courier services, and correspondence professionally.
- Support day-to-day office administration and facilities coordination.
- Coordinate domestic and international travel arrangements, including:
- Flight bookings
- Hotel reservations
- Travel itinerary preparation
- Visa and travel documentation support (if required)

- Provide administrative support to senior management and leadership teams.
- Schedule meetings, manage calendars, and coordinate appointments.
- Coordinate with vendors, housekeeping, security, and other service providers.
- Raise and track Purchase Orders (POs) as per company procedures.
- Maintain office supplies inventory and coordinate procurement requirements.
- Manage office records, documentation, and filing systems.
- Support employee onboarding arrangements and visitor management.
- Assist in organizing company events, leadership visits, and business meetings.
- Prepare reports, presentations, and meeting minutes as required.




- Ensure a professional, clean, and welcoming reception area at all times.
- Maintain confidentiality while handling sensitive business information.

Required Qualifications &

- Experience

- Bachelor's degree in Business Administration, Commerce, Hospitality, Management, or a related discipline.
- 3-7 years of experience in Front Office, Reception, Office Administration, Executive Administration, or Administrative Support roles.
- Experience handling visitor management, front desk operations, and office coordination.
- Prior experience managing travel bookings and calendar scheduling.
- Experience in Purchase Order (PO) creation and vendor coordination.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Preferred Skills

- Excellent verbal and written communication skills.
- Pleasant personality with strong customer service orientation.
- Strong interpersonal and stakeholder management skills.
- High level of professionalism and attention to detail.
- Ability to multitask and manage priorities effectively.
- Experience working in multinational or corporate environments.
- Exposure to SAP, Ariba, or procurement systems will be an added advantage.

Key Competencies

- Front Office Management
- Visitor &
- Reception Management
- Office Administration
- Travel &
- Logistics Coordination
- Executive Support
- Purchase Order Management
- Vendor Coordination
- Calendar Management
- Communication &
- Stakeholder Management
- Documentation &
- Record Management

Additional Information

- Preference: Female Candidates
- Contract Duration: 1 Year (Renewable based on business requirements and performance)
- Work Location: DLF Gurgaon
- Working Model: Work from Office

📌 Front Office Administrator (Gurugram)
🏢 Sgs
📍 Gurugram