Company: Venture Crafters (Trusphere Solutions and Consultancy Pvt. Ltd.)
Location: Gurugram, Haryana — Work from Office
Employment Type: Full-time
Reporting to: Director
Compensation: As per discussion, commensurate with experience and capability
Role Summary The Executive Assistant will act as the primary operational and administrative bridge between the Director and the company's business interests across India and the United Arab Emirates. The role requires sound judgement, absolute discretion and the ability to independently coordinate stakeholders across geographies.
Key Responsibilities 1. Executive support
Manage the Director's calendar, appointments and daily priorities across IST and GST
Prepare agendas, briefing notes and background material ahead of meetings
Record minutes, track action items and drive closure on follow-ups
Manage the Director's correspondence and screen incoming communication
- India–UAE business coordination
Serve as the point of contact for partners, clients, consultants and vendors in both India and the UAE
Coordinate cross-border meetings, calls and documentation flows
Liaise with UAE-based advisors, service providers and counterparties as directed
Maintain visibility on ongoing engagements in both jurisdictions and flag items requiring the Director's attention
- Travel and logistics
End-to-end travel planning: flights, hotels, ground transport and itineraries
Visa processing, documentation and compliance for India–UAE travel
Manage on-ground logistics during travel and remain reachable across time zones
- Documentation and confidentiality
Maintain organised records of agreements, correspondence and business documentation
Handle confidential and commercially sensitive information with complete discretion
Support in preparation and circulation of internal documents as required
- Office and internal coordination
Coordinate internally across HR, finance and operations on behalf of the Director
Track deliverables owed to and by the Director's office
Requirements
Essential
2–5 years of experience as an Executive Assistant, Business Coordinator, or in a similar role
Graduate in any discipline; business administration background preferred
Excellent written and verbal communication in English
Strong working knowledge of MS Office / Google Workspace
Demonstrated ability to manage multiple stakeholders and competing priorities
Valid Indian passport; willingness to travel to the UAE as required
Based in or willing to relocate to Gurugram (this is a full-time in-office role)
Preferred
Prior exposure to UAE / GCC business workplace
Working knowledge of Hindi; Arabic an added advantage
Experience supporting founder-level or C-suite executives
Attributes We Value
Ownership — you close loops without being chased
Discretion — confidentiality is non-negotiable
Anticipation — you see the next three steps, not just the current one
Composure — plans change; you re-plan without drama