Job Purpose To provide high-level administrative, coordination and follow-up support to the management, ensuring that important tasks, meetings, communications and management decisions are properly tracked and completed on time.

Key Responsibilities1. Management Support

- Manage the daily schedule, appointments and meetings of the management.
- Organize and coordinate internal and external meetings.
- Prepare meeting agendas, documents and presentations when required.
- Maintain a daily task list for the management.
- Remind management about important meetings, deadlines and commitments.

1. Follow-up & Coordination

- Follow up with department heads and employees on tasks assigned by management.
- Maintain a Management Pending Task / Follow-up Tracker.
- Ensure important instructions given by management are communicated to the concerned person.
- Regularly follow up until the task is completed.
- Escalate delays or non-compliance to management.

1. MIS & Reporting

- Collect daily/weekly/monthly reports from different departments.
- Prepare management reports and summaries.
- Track key business activities such as:
- Sales
- Collections
- Pending orders
- Dispatch
- Customer complaints
- Employee-related matters
- Important operational issues
- Highlight major deviations, delays and pending matters to management.

1. Communication Management

- Handle skilled communication on behalf of management when required.
- Draft emails, letters, notices and official communications.
- Coordinate with customers, suppliers, consultants and other external parties as instructed.
- Maintain proper records of important communications.

1. Meeting Management





- Schedule meetings and coordinate with participants.
- Prepare required documents before meetings.
- Take meeting notes/minutes wherever required.
- Maintain an Action Point Tracker after meetings.
- Follow up with responsible persons for closure of action points.

1. Documentation & Confidential Records

- Maintain important management documents and files.
- Organize confidential company information appropriately.
- Maintain records of agreements, reports, presentations and official correspondence.
- Ensure confidential information is not shared without authorization.

1. Travel & Event Coordination

- Coordinate travel arrangements, hotel bookings and transportation when required.
- Assist in organizing company meetings, events, conferences and management visits.
- Coordinate with vendors and service providers for management-related requirements.

1. Department Coordination

- Coordinate with Sales, Accounts, HR, Operations, Dispatch and other departments.
- Assist management in obtaining information required for decision-making.
- Track cross-departmental tasks and ensure timely completion.

1. Administrative Support

- Handle day-to-day administrative requirements of management.
- Maintain important contact lists and databases.
- Arrange documents and information required for presentations or meetings.
- Assist with special projects and assignments given by management.

1. Special Projects

- Support management in implementing new systems, processes and projects.
- Conduct basic research and prepare reports as required.
- Take ownership of special assignments until completion.

Pay: ₹18,000.00 - ₹28,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Rajajinagar)
🏢 MARUTI FLEX TRADERS
📍 Rajajinagar