Location: Sewri, Mumbai

Work Mode: Full-time, On-site (Mon - Sat)

Reporting To: Founders

Job Summary

We are seeking an early-career Executive Assistant who can manage the Founder & Director's professional schedule, coordination, and follow-ups, while also supporting internal HR operations. This role requires someone highly organised, discreet, adaptable, and comfortable wearing multiple hats in a creative, fast-paced environment.

Key Responsibilities

Founder & Executive Support

- Manage the Founder’s work calendar, meetings, and daily priorities.
- Coordinate across internal teams (design, marketing, production, operations) to ensure smooth execution.
- Track tasks, approvals, and deadlines and follow up proactively.
- Prepare notes, summaries, and action points from meetings when required.

HR & People Operations Support
- Support hiring coordination: interview scheduling, candidate communication, and documentation.
- Assist with onboarding and exit processes for employees.
- Maintain employee records, contracts, and basic HR documentation.
- Coordinate leave tracking, attendance records, and internal HR trackers.
- Act as a point of contact for employees for basic HR-related queries.
- Support performance review cycles, internal communications, and team updates.

Communication & Coordination
- Act as a liaison between the Founder, teams,



and external stakeholders.
- Manage qualified communication over email, WhatsApp, and calls.
- Coordinate schedules for shoots, reviews, meetings, and internal check-ins.

Operational & Administrative Support
- Maintain internal documents, trackers, presentations, and reports.
- Assist with research, references, and preparation for meetings or creative reviews.
- Support day-to-day operational needs linked to the Founder’s role.

Requirements

- Experience: 1-3 years of experience as an Executive Assistant, HR Coordinator, Founder’s Office Assistant, or similar role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Comfortable working closely with senior leadership and employees.
- Ability to manage changing priorities in a fast-paced environment.

Technical Skills

- Proficient in Google Workspace / Microsoft Office.
- Comfortable using calendars, email, WhatsApp, and task trackers.
- Ability to learn and adapt quickly.
- Good communication skills

Preferred Qualifications

- Background or interest in fashion, design, luxury, or creative industries.
- Prior exposure to HR coordination or people operations.
- Experience in founder-led or growing organisations.

📌 Executive Assistant (Mumbai)
🏢 MISHO
📍 Mumbai