: Executive Assistant

Company Name: GatorSystems Pvt. Ltd.

Location: Kaman, Vasai East, Maharashtra (On-site)

Industry: Precision Manufacturing & Hardware / Industrial Components

Employment Type: Full-Time

About GatorSystems Pvt. Ltd.

Founded with over 45,000 sq. ft. of advanced manufacturing capabilities in Vasai, GatorSystems Pvt. Ltd. is an IATF 16949 and ISO-certified leader in manufacturing high-precision fasteners, custom stampings, and specialized battery/automotive components. We supply critical engineering hardware to leading OEMs across automotive, electronics, industrial, and renewable energy sectors.

Position Overview

We are seeking an energetic, detail-oriented, and highly organized Executive Assistant to provide administrative support to our Board of Directors and manage executive workflows. Operating directly from our site in Vasai, you will serve as a central operational liaison—managing corporate travel, Director schedules, meeting documentation, vendor relations, and daily administrative operations.

Key Responsibilities1. Travel & Itinerary Coordination

- Plan and organize end-to-end travel arrangements for Directors (flights, accommodations, local transport, visas) for domestic and international client visits, plant audits, and industry expos.
- Create comprehensive travel itineraries, handle expense claims, and adjust schedules on short notice.

1. Director Calendar & Meeting Management

- Manage the executive calendar, prioritizing scheduling conflicts and organizing internal executive meetings and external B2B client interactions.
- Prepare and organize meeting rooms, presentations, agenda decks, and briefing documents prior to leadership meetings.

1. Minutes of Meetings (MoM) & Action Item Tracking

- Attend executive, operational, and client meetings to record precise Minutes of Meeting (MoM).
- Summarize action items, assign ownership,



and track execution across various engineering, operations, and sales departments.

1. Office & Facility Administration

- Oversee routine office activities at the Vasai site.
- Manage inventory and procurement for office supplies, stationery, executive pantries, and administrative equipment.
- Coordinate with facility maintenance staff, courier partners, and local vendor services to ensure efficient daily plant-office operations.

1. Corporate Correspondence & Guest Handling

- Draft professional emails, letters, and internal announcements on behalf of the Directors.
- Greet high-profile visiting clients, audit teams, vendor representatives, and guests with a qualified, hospitable presence.

Qualifications & Experience
- Experience: 2–5 years of proven experience as an Executive Assistant, Personal Assistant, or Senior Office Administrator (experience in manufacturing, industrial, or engineering firms is a plus).
- Education: Bachelor’s degree in Business Administration, Commerce, Arts, or related fields.
- Location: Must reside in or be able to easily commute to Vasai / Palghar region.

Technical & Soft Skills
- Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Flawless written and verbal communication in English; fluency in Hindi or Marathi is advantageous for local vendor coordination.
- Organization: Superior time-management skills with the capability to prioritize competing administrative demands.
- Discretion: High degree of integrity when handling proprietary company information, business strategy, and client agreements.

Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off

Education:
- Bachelor's (Preferred)

Experience:
- total work: 1 year (Preferred)

Language:
- Hindi (Preferred)
- English (Preferred)

Work Location: In person

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