Hiring for a Leading Logistics Co. based at Goregaon, Mumbai

Executive Assistant – Administration, MIS & Strategic Support

Reports To: CEO

Role Overview

We are looking for a highly organized, proactive, and analytical Executive Assistant who will provide comprehensive support to senior management while independently managing administrative activities, MIS/reporting, and coordination of strategic meetings.

The role requires strong communication, follow-up, analytical, and coordination skills, along with the ability to handle confidential information and work with multiple stakeholders across the organization.

Key Responsibilities

- Executive Assistance & Management Support

- Manage the executive’s calendar, appointments, meetings, travel, and daily priorities.
- Prepare meeting agendas, briefing notes, presentations, and relevant background information.
- Coordinate with internal and external stakeholders on behalf of senior management.
- Maintain confidentiality of sensitive business and management information.
- Track key commitments, deadlines, and action points and ensure timely follow-up.

- MIS & Management Reporting

- Prepare and maintain regular MIS reports, dashboards, and management reports.
- Collect, consolidate, validate, and analyse data from different departments.
- Track key business and operational metrics and highlight variances, trends, and areas requiring attention.
- Prepare weekly/monthly/quarterly reports and presentations for senior management.
- Maintain trackers for business initiatives, targets, budgets, action items, and departmental performance.
- Ensure accuracy, timeliness,



and consistency of management information.
- Develop Excel/PowerPoint-based dashboards and reports as required.

- Strategic Meetings & Business Reviews

- Coordinate and schedule strategic, operational, and management review meetings.
- Prepare agendas, presentations, MIS reports, and discussion points for meetings.
- Participate in strategic meetings and capture key decisions, action items, and responsibilities.
- Support preparation of management presentations, business reviews, and strategic planning discussions.

- Project & Follow-up Management

- Support in monitoring key projects and organizational initiatives.
- Maintain project trackers, timelines, milestones, and deliverables.
- Follow up with respective teams and escalate delays or critical issues.
- Assist in preparing summaries and management updates on project progress.

Key Skills & Competencies

- Excellent organizational and time-management skills.
- Strong verbal and written communication.
- Advanced MS Excel skills, including Pivot Tables, lookups, data analysis, and dashboards.
- Strong PowerPoint skills for management presentations.
- Ability to prepare and interpret MIS reports.
- Strong meeting coordination and follow-up skills.




- Analytical and problem-solving mindset.
- Ability to work with senior management and cross-functional teams.
- High level of confidentiality, maturity, and professionalism.
- Ability to multitask and manage competing priorities.
- Strong attention to detail with a result-oriented approach.
- Proactive approach with the ability to anticipate management requirements.

Key Deliverables / KPIs

- Timely and accurate MIS and management reports.
- Effective calendar and meeting management.
- Timely circulation of meeting minutes and action trackers.
- Closure rate of management action items.
- Timely follow-up on strategic initiatives and projects.
- Accuracy and quality of dashboards and management presentations.
- Productive handling of administrative requirements.
- Stakeholder responsiveness and coordination effectiveness.

Preferred Qualification & Experience

- Graduate degree in Business Administration, Management, Commerce, or a related field.
- MBA/PGDM or equivalent qualification would be an advantage.
- 5+ years of experience as an Executive Assistant, Management Coordinator, MIS Executive, Business Analyst, or similar role.
- Prior experience working closely with senior leadership is preferred.

Role Profile This is not a traditional EA role. The position combines Executive Assistance + Administration + MIS/Business Reporting + Strategic Management Support, making the individual a key coordination and information link between senior management and various functions of the organization.

📌 Executive Assistant (Mumbai)
🏢 Miravan Cosulting
📍 Mumbai