Company: Amwoodo Eco Products Private Limited

Position: Executive Assistant to the Directors

Location: Kolkata, West Bengal

Work Mode: Work from Office

Working Days: 5 Days a Week

Reporting To: Directors

About Amwoodo Eco Products Private Limited

Amwoodo Eco Products Private Limited is focused on building and growing sustainable, eco-friendly product solutions. We are looking for a highly organised, proactive, and dependable Executive Assistant to the Directors who can work closely with the leadership team and support them across day-to-day business operations, communication, coordination, and execution.

This is a high-responsibility, director-facing role suited for someone who is comfortable working in a rapid-paced environment, managing multiple priorities, maintaining confidentiality, and taking ownership of tasks from start to finish.

Role Overview The Executive Assistant will work directly with the Directors and serve as a key point of coordination between the Directors and various internal and external stakeholders.

The ideal candidate should be more than someone who simply manages calendars and appointments. We are looking for an individual who can anticipate requirements, follow up independently, keep track of commitments, coordinate with people, prepare information, and ensure that key tasks do not fall through the cracks.

Key Responsibilities

1. Executive & Administrative Support

- Manage and maintain the Directors' calendars, schedules, meetings, appointments, and daily priorities.
- Coordinate meetings with clients, vendors, business partners, consultants, and internal teams.
- Prepare meeting agendas, documents, presentations, reports, and briefing notes as required.
- Maintain records, files, documents, and important business information in an organised manner.
- Assist the Directors with day-to-day administrative and operational requirements.

1.



Follow-ups & Coordination

- Track tasks, commitments, deadlines, and follow-ups assigned by the Directors.
- Coordinate with relevant team members and external stakeholders to ensure timely completion of tasks.
- Follow up proactively and provide regular updates to the Directors.
- Maintain a clear tracker of pending, ongoing, and completed activities.
- Ensure that action points from meetings are properly communicated and followed through.

1. Communication Management

- Handle professional communication on behalf of the Directors through email, phone, WhatsApp, and other communication channels.
- Draft and proofread emails, letters, presentations, documents, and other business communications.
- Coordinate communication between the Directors and employees, clients, vendors, suppliers, and other stakeholders.
- Ensure that important messages and requests are prioritised and addressed appropriately.

1. Business & Operational Assistance

- Assist the Directors with research, data collection, presentations, reports, and business-related assignments.
- Conduct basic market, competitor, vendor, or product research whenever required.
- Compile information from different sources and present it in a clear and concise manner.
- Assist with coordination across different functions of the business.
- Support the Directors in implementing and monitoring specific projects and initiatives.

1. Meetings & Travel

- Schedule and coordinate internal and external meetings.
- Prepare meeting rooms,



documents, presentations, and other requirements.
- Record key action points and ensure follow-ups after meetings.
- Assist with travel planning, itineraries, bookings, and related arrangements when required.

1. Confidentiality & Professionalism

- Maintain strict confidentiality of sensitive business, financial, operational, and personal information handled during the course of work.
- Exercise discretion when dealing with confidential communications and documents.
- Represent the Directors and the organisation professionally in interactions with internal and external stakeholders.

What We Are Looking For The ideal candidate should be:
- Highly organised and detail-oriented.
- Proactive and capable of anticipating requirements.
- Excellent at follow-ups and task management.
- Strong in verbal and written communication.
- Comfortable interacting with senior management, clients, vendors, and other stakeholders.
- Able to multitask and prioritise effectively.
- Comfortable working under deadlines and handling changing priorities.
- Professional, presentable, dependable, and punctual.
- Tech-savvy and comfortable using email, MS Office/Google Workspace, spreadsheets, presentations, calendars, and communication tools.
- A quick learner who can understand business requirements and work independently.
- Someone with a strong sense of ownership and accountability.

Qualifications & Experience
- Graduate in any discipline.
- 2-5 years of experience in Executive Assistant, Personal Assistant, Business Coordination, Administration, or a similar role preferred.
- Strong proficiency in English, both written and verbal, is essential.
- Proficiency in MS Office/Google Workspace, particularly Word/Docs, Excel/Sheets, PowerPoint/Slides, and email/calendar management.

📌 Executive Assistant (Kolkata)
🏢 Amwoodo
📍 Kolkata