Reports to: Manager - Human Resources

Job Overview:

We are seeking a proactive and highly organised Human Resource Executive/Coordinator to manage end to end operational workflows across the employee lifecycle. The Executive/Coordinator will be responsible for maintaining high data integrity, handling documentation, managing consultancy engagements, and processing invoices with high precision.

Job Responsibilities:

- Documentation & Contracts: Prepare offer letters, employment contracts, confirmation letters, and exit documentation independently with rapid turnaround times and zero compliance errors.
- Data Management & Analytics: Maintain, update, and audit the HR Information System (HRIS) and employee databases; generate weekly and monthly operational reports using intermediate-to-advanced Excel functions (VLOOKUP, Pivot Tables, data validation).
- Onboarding & Offboarding: Coordinate seamless onboarding for new hires (updating records, creating login IDs, completing required documentation) and manage exit clearance workflows (full-and-final settlement data, clearance forms).
- HRMS management & payroll support: Keep the HRMS continuously updated with accurate employee information, attendance logs, leave records, and operational invoices.




- Employee Queries & Operations: Serve as the primary point of contact for daily HR operations, consultancy engagement, and independently resolve ticketing requests related to HRMS.

Profile Requisites:

- Graduate in Human Resource Management, Business Administration preferred
- Proven experience in an HR Operations role with a strong focus on data management and administrative processes
- Advanced proficiency in MS Excel (expert knowledge of formulas, pivot tables, and data validation) with high attention to detail
- Demonstrated experience in HR documentation, and thorough document verification
- Prior experience in vendor and consultancy management, invoice validation, and basic finance coordination
- Strong written and verbal communication skills with a methodical approach to task execution
- Ability to handle sensitive employee data with utmost confidentiality and working with minimal supervision

Remuneration: Subject to relevant qualification, experience & merit; the salary range is INR 4 to 6.5 LPA. If you think you are suitable, apply now and we will reach out to you soon.

📌 Coordinator - Human Resources (Mumbai)
🏢 United Way Mumbai
📍 Mumbai