Key Responsibilities

- Prepare and compile technical, commercial, and administrative tender documents.

- Review tender/RFP documents and understand documentation and submission requirements.

- Prepare and maintain tender checklists to ensure all required documents are included.

- Prepare compliance statements, declarations, undertakings, annexures, forms, BOQs, and other tender documents.

- Collect required documents and information from internal departments such as Engineering, Finance, HR, Operations, and Management.

- Ensure proper formatting, pagination, indexing, scanning, and organization of tender documents.

- Verify documents for accuracy, completeness, signatures, stamps, dates, and validity before submission.

- Coordinate with concerned teams for pending documents and ensure timely completion.

- Upload and submit tender documents on GeM, CPPP, and other e-tender portals.

- Monitor tender deadlines, amendments, corrigenda, and clarification requirements.

- Maintain a systematic digital and physical filing system for all tender documents.

- Maintain and update a database of company registrations, certificates, credentials, previous work orders, experience documents, and other frequently required tender documents.

- Coordinate for required signatures, approvals, declarations, EMD, PBG, and other supporting documentation.





- Assist in preparing responses to tender queries and clarification requirements.

- Maintain records of submitted tenders and their status.

- Ensure confidentiality and proper handling of company and tender-related information.

Required Skills

- Strong documentation and drafting skills.

- Excellent working knowledge of MS Word and MS Excel.

- Good knowledge of document formatting, PDF handling, scanning, merging, and file management.

- Typing speed of 35–40 WPM with good accuracy.

- Strong attention to detail and accuracy.

- Good written and verbal communication skills.

- Ability to read and understand tender/RFP requirements.

- Valuable coordination and follow-up skills.

- Ability to work under strict deadlines and manage multiple documents simultaneously.

- Knowledge of GeM, CPPP, and other e-procurement portals will be an advantage.

Educational Qualification

- Graduate in any discipline.

- Candidates with relevant experience in Tender Documentation, Bid Management, Proposal Coordination, or Government Tendering will be preferred.

Preferred Experience

- 1–4 years of experience in tender documentation or a similar role.

- Experience in Defense, Aerospace, Electronics, Engineering, Manufacturing, or Government/PSU tenders will be an added advantage.

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Clerk (Tender & Bid ) (Gurugram)
🏢 IIO Technologies Private
📍 Gurugram