We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, with a primary focus on delivery coordination and logistics management. The candidate will coordinate with customers, delivery staff, vendors, and internal teams to ensure timely and smooth delivery of materials.
- Coordinate daily material deliveries to customer sites, offices, and project locations.
- Plan and schedule deliveries based on project requirements and customer commitments.
- Coordinate with the Purchase, Sales, Project, Stores, and Accounts teams for delivery requirements.
- Coordinate with drivers, delivery personnel, courier agencies, and transporters.
- Ensure materials are ready and available before arranging delivery.
- Share delivery schedules and updates with the concerned team/customer.
- Track the movement of materials and provide Expected Delivery Date (EDD) updates.
- Follow up with drivers and transporters until the material is successfully delivered.
- Collect and maintain signed Delivery Challan / Invoice / Proof of Delivery (POD) as applicable.
- Immediately report delivery delays, shortages, damages, or other issues to the concerned team.
- Maintain daily delivery records and update the delivery status.
- Coordinate urgent and priority deliveries as required.
- Optimize delivery arrangements to control transportation and delivery costs.
1. Administrative Responsibilities
- Handle routine office administrative activities.
- Maintain records, documents, and delivery-related files.
- Coordinate with vendors and service providers for administrative requirements.
- Support office logistics and facility-related activities.
- Maintain proper records of company assets, stationery, and other administrative items.
- Assist management and other departments with administrative requirements.
- Coordinate internal movement of documents and materials between offices/sites.
1. Reporting & Follow-up
- Prepare daily/weekly delivery status reports.
- Maintain records of pending and completed deliveries.
- Follow up on pending deliveries and ensure timely closure.
- Escalate critical delivery issues to the reporting manager without delay.
- Maintain proper documentation for all completed deliveries.